TOWN BOARD MEETING, TOWN OF MOUNT HOPE, JUNE 4, 2018
The town board meeting of the Town of Mount Hope was held at the Mount Hope Town Hall on June 4, 2018 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matt Howell, (Councilman Brian Carey (entered at 7:47PM) Councilman Jim Jennings, Councilman Dominick Cambareri and Town Clerk Kathleen Myers.
OFFICIALS PRESENT: J. Corcoran: Deputy Police Chief, D. Bavoso: Attorney.
Following the Pledge of Allegiance, Supervisor Volpe called the meeting to order at 7:30pm & asked audience to silence cell phones.
MOTION TO ACCEPT PRIOR MEETING MINUTES:
MOTION offered Councilman Howell 2ndCouncilman Jennings that the minutes of the May 21, 2018 meeting are accepted as submitted. All in favor: Howell, Volpe, Jennings, Cambareri; carried.
CORRESPONDENCE:
- (4) Supervisor office budget modifications
- (1) highway budget modification
- Highway 284 Agreement
- Jim Corcoran Dep. Police Chief resignation effective 6-12-18
- Ramon Rodriguez Court Officer resignation effective 6-4-2018
- Building Inspector report May 2018
- Orange County mortgage tax receipts Jan-Mar 2018
- Palmer’s Ark impound report May 2018
- Letter from Orange County Planning Dept. re; Local Law #4-2018 Moratorium on commercial solar
COMMITTEE REPORTS:
Councilman Howellreported the next Master Plan meeting is 6/28 at 5pm at town hall. He is beginning the planning for the Veteran’s Day parade.
Councilman Cambarerimet with Jason at the community center to go over the next 2 phases of projects. He has the bid packets available for us. When the time is right he will start putting that stuff out. He met with Jason to start talking about some upgrades to the sewer plant. Summer rec counselor letters will go out this week. Approx. 100 kids so far.
Councilman Jennings reported there are 117 library cards to date. ZBA meets 6/6/18 at 7:00pm. Planning Board meets 6/20/18 at 7pm. The village meeting is this Thursday at 7pm.
Supervisor Volpe stated that he has a ton of stuff for the attorney to bring back with him. He also spoke with Linda Franck (Planning Board) and she said things are moving along with solar farms. The Howells one is the longest one between the planning board. We have not come to any sort of agreement with any sort of PILOT. She also said the Willis one is getting close, too. Supervisor reported about summer rec. Everything is looking really good. Training is set up for everybody. The citizen preparedness class is on 6-13. If you pre-register you get a goody-bag from the state.
HIGHWAY DEPARTMENT:
Supervisor Volpe reported that Dean is at Highway school. He is unsure of whether to adopt the highway 284 agreement since Dean is not here. Town Clerk stated the highway 284 agreement was forwarded in the email to everyone. It is dated for tonight’s meeting.
POLICE DEPARTMENT:
Deputy Chief Corcoran had no report. Supervisor Volpe asked if the speed sign was moved. Dep. Chief Corcoran stated that it was not moved today.
VILLAGE OF OTISVILLE:
Supervisor Volpe reported that Diane is on a trip.
SUMMER RECREATION:
Supervisor Volpe reported they are getting a lot of calls about registering kids. There will be open registration through the first days of camp.
ORANGE COUNTY PLANNING DEPARTMENT LETTER:
Supervisor Volpe reported we got the information from the county and we are good to go. The law is effective as of May 25th. Councilman Cambareri added that the county made recommendations for the master plan as far as some zoning changes.
71
MOTION TO APPROVE (4) SUPERVISOR’S OFFICE BUDGET MODIFICATIONS:
MOTION offered by Councilman Cambareri 2ndCouncilman Howell to approve the following modifications:
Decrease revenue line SS2770 by $75,000.00
Increase revenue line SS4089 by $75,000.00
Increase SS8130.4 Hidden Valley C/E by $75,000.00 and
Decrease revenue A2770 by $20,495.00
Increase revenue A4089 by $20,495.00
Increase A1620.4 Buildings C/E by $20,495.00 and
Decrease revenue A2770 by $30,495.49
Increase revenue A4089 by $30,495.49
Increase A1620.4 Buildings C/E by $30,495.49 and
Decrease revenue A2770 by $19,390.00
Increase revenue A4089 $19,390.00
Increase A1620.4 Buildings C/E $19,390.00.
These are all for a DASNY reimbursement.
All in favor: Howell, Volpe, Jennings, Cambareri; carried.
MOTION TO APPROVE HIGHWAY DEPARTMENT BUDGET MODIFICATION:
MOTION offered by Councilman Cambareri 2ndCouncilman Howell to approve the following modification:
Increase revenue D4089 General Gov’t. Aid (Grants) by $50,000,
Transfer 99509 to Capital $50,000.
This is for DASNY grant reimbursement for a roadside mower.
All in favor: Howell, Volpe, Jennings, Cambareri; carried.
MOTION TO APPROVE THE HIGHWAY 284 AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS:
MOTION offered Councilman Howell 2ndCouncilman Cambareri to approve the Highway 284 agreement for the expenditure of highway moneys as presented. (see complete agreement at end of these minutes) All in favor: Howell, Volpe, Jennings, Cambareri; carried.
MOTION TO ACCEPT RESIGNATION FROM JIM CORCORAN, DEP. POLICE CHIEF:
MOTION offered Councilman Cambareri 2ndCouncilman Howell to accept the resignation from Jim Corcoran, Deputy Police Chief effective June 12, 2018. All in favor: Howell, Volpe, Jennings, Cambareri; carried.
MOTION TO ACCEPT RESIGNATION FROM RAMON RODRIGUEZ, COURT OFFICER:
MOTION offered Councilman Howell 2ndCouncilman Jennings to accept the resignation from Ramon Rodriguez, court officer effective June 4, 2018. All in favor: Howell, Volpe, Jennings, Cambareri; carried.
BOARD OF ASSESSMENT REVIEW:
Supervisor Volpe reported that the BAR met May 23rd. There was a little bit of a scuffle here in the board room. He was to understand that one of the members resigned from the BAR. He checked with Dennis who confirmed that he did resign verbally. He spoke with the attorney who stated we should have a letter on file. Supervisor Volpe asked the town clerk to write a letter asking him to resign his position on the BAR. Town clerk: sure. Supervisor stated it is Stu Carver. He will put something on the website re: vacant position. He has talked to a few people that are interested. There is also another member that will be resigning her position. She’s done this for about 25 years.
JUSTICE COURT:
John Goldsmith, Mount Hope Justice, explained that Ramon Rodriguez has resigned due to his full time job. He then introduced Maria Dickerson. She is a court officer for the Unified Court System for 13 years. She would replace Mr. Rodriguez. All of her forms are in.
MOTION TO HIRE MARIA DICKERSON AS COURT OFFICER:
MOTION offered Councilman Cambareri 2ndCouncilman Howell to approve hiring Maria Dickerson as a court officer effective 6-4-2018. All in favor: Howell, Volpe, Jennings, Cambareri; carried.
MOTION TO AUDIT THE CLAIMS:
MOTION offered Councilman Howell 2ndCouncilman Jennings to approve the following bills (Abstract 11):
GENERAL A: #302-326 $56,318.87
GENERAL B: #65-70 $ 4,035.67
HIGHWAY: #81-87 $21,997.00
SEWER: #46-47 $ 1,150.01
CAP RES GEN B: #4 $ 2,200.00
All in favor: Howell, Volpe, Jennings, Cambareri; carried.
72
PUBLIC PARTICIPATION:
Alison Millerasked what the next 2 phases for the new community center were. Councilman Cambareri replied: they are framing it out and getting ready to install electrical, electrical diagrams. They’re talking about the HVAC. They’ve designed the heating & air conditioning system. The electrical system upgrades as far as new service cables to the building. Supervisor Volpe added that we are waiting on O&R because in front of the building where the police department is there’s 3 phase electric. In the back it is single phase. O&R is finding out if we are running a 3 phase or single phase. We already approved the spray insulation but we need to have the walls framed in 1st. Then also the fire suppression that’s gonna go in. Then we’ll put the walls up. Councilman Cambareri added that the progress is all contingent on our highway guys because they’re doing a lot of the work.
**7:47PM – AT THIS TIME, Councilman Carey entered the meeting.
BOARD COMMENTS:
Councilman Carey he gave a letter to the Supervisor and asked him to read it. He reported that the VFW would like to ask the town board for permission to hang this donation (wooden flag) at the senior center.
Supervisor Volpe read into the record a letter from Antoinette Coppola, President of Otisville fire company expressing interest in the 1926 Chevy fire truck. Councilman Carey stated that he brought this up a while back. He was asked during the little league pancake breakfast.
Councilman Howell:no comments.
Councilman Cambareri: reported that he attended the veteran’s day services at the park & catholic church. The services were really nice. It was a good turn out at the Veterans Park.
Councilman Jenningsreported that the issue at the senior center was fixed in the bathroom but there is no roll holder. He thanked the local fire departments for that structure fire we had over the weekend: Pocatello, Howells, Mountainview. Good job putting out the fire. Councilman Carey added that City of Middletown was there also, Slate Hill was there. There’s a list. Jennings: and the pump in Otisville. Good job outing out that fire.
Supervisor Volpe reported the long awaited – curtains were ordered for the senior center. We’re hoping they are in the end of next week. We’ll see how it helps some of the echoing in there. Community day is moving along. Applications are still coming in. Brian did a good job getting it out there. Councilman Carey can get something to the Department of Tourism to go in the July magazine.
MOTION TO ADJOURN MEETING:
MOTION offered Councilman Howell 2ndCouncilman Cambareri to adjourn the meeting at 7:52pm. All in favor: Howell, Carey, Volpe, Jennings, Cambareri; carried.
The next meeting is scheduled for Monday, June 18, 2018 at 7:30pm at Town Hall.
Respectfully submitted,
Kathleen A. Myers, RMC
Town Clerk
73
AGREEMENT FOR THE EXPENDITURE
OF HIGHWAY MONEYS
Agreement between the Town Superintendent of the Town of Mount Hope , Orange County, New York, and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows:
- GENERAL REPAIRS. The sum of $212,417.87 shall be set aside to be expended for primary work and general repairs upon approximately 58 miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof.
- PERMANENT IMPROVEMENTS. The following sums shall be set aside to be expended for the permanent improvement of Town highways:
- On the road commencing at Mark Dr.for the Entire Length, a distance of
.33 miles, there shall be expended not over the sum of $11,147.60.
Type _Fibermat __Width of traveled surface _22’ ___
Thickness _3/8”____ Sub base __Existing________
- On the road commencing at Maureen Ln.for the Entire Length, a distance of
.14 miles, there shall be expended not over the sum of $5,681.15
Type _ Fibermat__ ___ Width of traveled surface __26’_____
Thickness __3/8”_____ Sub base __ Existing _____________
- On the road commencing at Jean Ridge.for the Entire Length, a distance of
.32 miles, there shall be expended not over the sum of $14,845.15.
Type __Fibermat _________ Width of traveled surface __30’______
Thickness __3/8”_________ Sub base __Existing_______________
- On the road commencing at Spruce Rd. for the Entire Length, a distance of
.87 miles, there shall be expended not over the sum of $32,146.65
Type __Fibermat _______ Width of traveled surface __24’______
Thickness ___3/8”___ Sub base __Existing_______________
- On the road commencing at Maple Ln for the Entire Length, a distance of
.75 miles, there shall be expended not over the sum of $11,832.34.
Type __ Chip Seal _______ Width of traveled surface __22’______
Thickness ___1/4”____ Sub base __Existing_______________
- On the road commencing at Timothy Collard Rd..for the Entire Length, a distance of
.21 miles, there shall be expended not over the sum of $3,537.60.
Type __ Chip Seal_________Width of traveled surface __22’_____
Thickness __1/4 ”__________Sub base __Existing______________
- On the road commencing at Howells Tpke and Pine Grove to VanBurenville.for the, a distance of
.59 miles, there shall be expended not over the sum of $9,627.92.
Type __ Chip Seal_________ Width of traveled surface _22’ ______
Thickness _1/4”________ Sub base __Existing_______________
Pg1 of 1
74
- On the road commencing at Robbins Rd.for the Entire Length, a distance of
1.58 miles, there shall be expended not over the sum of $25,582.26.
Type _Chip Seal __Width of traveled surface _24’ ___
Thickness _1/4”____ Sub base __Existing________
- On the road commencing at Guymard Tpke.for the Entire Length, a distance of
2.51 miles, there shall be expended not over the sum of $40,052.98.
Type _ Chip Seal __ ___ Width of traveled surface __24’_____
Thickness __1/4”_____ Sub base __ Existing _____________
- On the road commencing at School House Rd.for the Entire Length, a distance of
1.20 miles, there shall be expended not over the sum of $19,198.58
Type __Chip Seal_________ Width of traveled surface __22’______
Thickness __1/4”_________ Sub base __Existing_______________
- On the road commencing at Lake Ave. for the Entire Length, a distance of
.44 miles, there shall be expended not over the sum of $6,772.28.
Type __Chip Seal _______ Width of traveled surface __20’______
Thickness ___1/4”___ Sub base __Existing_______________
- On the road commencing at Whitlock Rd for theEntire Length, a distance of
.84 miles, there shall be expended not over the sum of $16,948.72
Type __ Chip Seal _______ Width of traveled surface __22’______
Thickness ___1/4”____ Sub base __Existing_______________
- On the road commencing at Valley Viewfor the Entire Length, a distance of
.53 miles, there shall be expended not over the sum of $10,333.11.
Type __ Chip Seal _________Width of traveled surface __22’_____
Thickness __1/4”__________Sub base __Existing______________
- On the road commencing at Pine Road.for the Entire Length, a distance of
.08 miles, there shall be expended not over the sum of $1,005.03.
Type __ Chip Seal_________ Width of traveled surface _20’ ______
Thickness _1/4”________ Sub base __Existing_______________
- On the road commencing at White Oakfor the Entire Length, a distance of
.05 miles, there shall be expended not over the sum of $1,059.00.
Type __ Chip Seal_________Width of traveled surface __20’_____
Thickness __1/4”__________Sub base __Existing______________
- On the road commencing at Willow Ave.for the Entire Length, a distance of
.14 miles, there shall be expended not over the sum of $2,647.50.
Type __ Chip Seal_________ Width of traveled surface _20’ ______
Thickness _1/4”________ Sub base __Existing_______________
Pg 2 of 2
Executed in duplicate this 4th day of June, 2018.
Supervisor _________________________ Board Member _________________________
Board Member _________________________ Board Member _________________________
Board Member _________________________ Town Superintendent ________________________
75