TOWN OF MOUNT HOPE BOARD MEETING, March 4 , 2019
The town board meeting of the Town of Mount Hope Town Board was held at the Mount Hope Town Hall on March 4, 2019 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matt Howell, Councilman Brian Carey, Councilman Jim Jennings and Town Clerk Kathleen Myers.
NOT PRESENT: Councilman Chris Furman
OFFICIALS PRESENT:Deputy Police Chief Maresca, Police Chief Rickard, Attorney D. Bavoso, Highway Supt. Hassenmayer.
Following the Pledge of Allegiance, Supervisor Volpe called the meeting to order at 7:30pm. He asked audience to silence cell phones.
MOTION TO ACCEPT PRIOR MEETING MINUTES:
MOTION offered Councilman Jennings 2ndCouncilman Howell that the minutes of the February 19, 2019 meeting are accepted as submitted. All in favor: Howell, Carey, Volpe, Jennings; carried.
CORRESPONDENCE:
- Howell Solar decommissioning agreement
- Bid notice for 2019 trash days
- Letter from ORPS re: re-appointment of Laura Macellari to Board of Assessment Review term 10-2-2018 through 09-30-2023
- Letter from NYS Gaming Commission re: raffle consent form for Cornell Coop. Extension
- Email from OC CDBG program re: FY 2020 Community Development Block Grant
- Palmer’s Ark February 2019 report
- Police department budget modification
- Proposal from Harry O’s Cleaning Services
**AT THIS TIME, Supervisor Volpe noted Councilman Furman is unable to attend tonight’s meeting.
COMMITTEE REPORTS:
Councilman Jenningsreported the village meeting is March 7 at 7pm. Our planning board meets March 20. He will have the fire calls for next meeting. They’re still waiting for the doors and roof at the fire house to be done.
Councilman Carey reported Little League is having pancake breakfast on March 24. Summer rec director applications were due. Supervisor: They are in. We have a pool of applications to go over. He would like to see what everybody’s availability is to start interviews. He’d like to start posting for counselors at this point. Councilman Carey spoke re: Community Day. He is looking for someone to sing National Anthem this year. He’s reached out to the high school. The paperwork for the tourism grant was handed in. He has a name & phone # for Jim for the commissioner of parks/recreations for the county for playground equipment. He wants to make sure we are getting the biggest bang for our buck.
Councilman Howell spoke re: quote for the cleaning company. He spoke with Cory (maintenance guy). Looking to get the hardwood floors treated and repaired to prolong the life of them. They both met with the cleaning company. The court and police station have the vinyl floor. Cory recommended having those cleaned as well. This company is able to provide 3 different services. The quote is broken down by flooring for each area. Chief Rickard added that they will have to do police floor on 2-3 different nights. Councilman Howell: The company will work around the police schedule. This process should give that hardwood floor another 4-5 years. Supervisor Volpe wanted to approve getting the senior center floor done.
Supervisor Volpe explained summer rec is going to be a little different this year. The school wants us to start the week after July 4thweek – week of the 8th. Traditionally, the college kids would have the week after camp was over that they could take their vacation. That’s not gonna happen now. He spoke with Bob Decker and they will do training on June 28 & 29. Then the week of July 4thwould be the vacation week. Then camp will start July 8th.
NEW COMMUNITY CENTER:
Supervisor Volpe explained that currently with the heating and air conditioning for the new community center – we got one price in for $71,000 and one for $69,900. He doesn’t have a 3rdprice in yet. He hopes to have it for next meeting. They are all off the engineer’s specs. Councilman Carey asked where we are at with the spray foam. Supt. Hassenmayer stated that he ordered piping that they spec’d out to run to the unit heaters in the big room. It was not the correct piping plus they made a size change so we had to re-order it. The insulation guy is gonna do a walk around tomorrow so that he can maybe get started soon. He’s got all the materials. Councilman Carey requested an email be sent (to the board) with an update when he gets it.
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HIGHWAY DEPARTMENT:
Supt. Hassenmayer requested approval to attend highway school June 2-5, 2019. Cost for school is $110. Hotel is $366 for 3 nights. ($476 total). He spoke re: trash ad to go in the paper. He has an estimate for a new electronics company in writing; he will hold that until we get bids in. We usually don’t get them to bid on it – but he threw that in the ad this year so that maybe they will. The company we’ve used the past 5+ years told us that they are charging .35 cents/pound for anything that has a picture. He added that he has to put a new furnace in next door. In the garage there’s 3 bay heaters. The last one we put in was 2008. This is one that’s probably about 20 years old; it has a hole in the fire box. He has one estimate and a call out for another contractor. He didn’t get that one yet today. He informed the board that Wed. March 6 – he is going to Albany with other highway superintendents to ask for more money. On March 20 – the entire highway department will be going to Rockland for DIG SAFELY training. There’s a new law that anyone who operates any motorized equipment near underground utilities has to be certified. After the seminar, there’s an online test to get certified. We also have in house training for March 7 & March 12 – normal yearly trainings we have to have.
MOTION TO APPROVE HIGHWAY SUPERINTENDENT TO GO TO HIGHWAY CONFERENCE IN ITHACA, NY JUNE 2-5, 2019:
MOTION offered Councilman Howell 2ndCouncilman Carey to approve the highway superintendent request to attend highway school in Ithaca NY June 2-5, 2019 for a total cost of $476.00. All in favor: Howell, Carey, Volpe, Jennings; carried.
**Councilman Carey said thank you to the highway guys for the work on the roads.
POLICE DEPARTMENT:
Chief Rickard explained the budget modification is for Port Jervis’ share of the training.
Officer Skoufis & Officer Burke will be receiving an award on April 5, 2019 at 11:00am from Sen. Metzger for their great arrest. She will come here.
He introduced Nicole Dolan – she is already certified and would like her to start March 11th.
He introduced Nigel Balgobin to be sponsored by us to the Phase II academy and after graduation he would work for us. Both would be conditional hires. They still have a couple things we can’t do until they are hired. Both would be effective March 11 – that would give us a week to get the other items done.
VILLAGE OF OTISVILLE:
Trustee Loeven thanked Chief Rickard for addressing the unlicensed vehicles stored in the parking lot.
MOTION TO AUTHORIZE THE SUPERVISOR TO SIGN THE HOWELL SOLAR LLC DECOMMISSIONING PLAN:
MOTION offered Councilman Carey 2ndCouncilman Howell to authorize the town supervisor to sign the Howell Solar LLC Decommissioning Plan. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO APPROVE POLICE BUDGET MODIFICATION:
MOTION offered Councilman Jennings 2ndCouncilman Howell to approve budget modification:
Increase Police fees revenue A1520 by $325.00 – AND – Increase Police Contractual A3120.4 by $325.00
(Reimbursement for Port Jervis shared cost of “use of Force” training.)
All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO AUTHORIZE HIGHWAY SUPT. TO GO TO BID FOR BULK TRASH DAYS FOR 2019:
MOTION offered Councilman Carey 2ndCouncilman Howell to authorize the Highway Supt. to go to bid for the 2019 bulk trash days. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO RE-APPOINT LAURA MACELLARI TO THE BOARD OF ASSESSMENT REVIEW:
MOTION offered Councilman Howell 2ndCouncilman Carey to re-appoint Laura Macellari to the Board of Assessment Review with her term to run 10-01-2018 through 09-30-2023. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO ALLOW REQUEST TO SELL RAFFLE TICKETS BY CORNELL COOP. EXTENSION WITHIN THE TOWN OF MOUNT HOPE/VILLAGE OF OTISVILLE:
MOTION offered Councilman Carey 2ndCouncilman Howell to allow Cornell Cooperative Extension to sell raffle tickets in the Town of Mount Hope/Village of Otisville. All in favor: Howell, Carey, Volpe, Jennings; carried.
FY 2020 COMMUNITY DEVELOPMENT BLOCK GRANT:
Supervisor Volpe spoke re: 2020 Community Development Block grant. This is the grant that the old school committee ended up obtaining last year. In year’s past, I’ve applied 4 years in a row – because of the things we’re looking for – our household income is too high. He’s never been successful with the county level grant.
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There’s a mandatory class that someone has to go to if you want to apply. If there’s something the board is interested in trying to go after with this grant, he’d be happy to do it. It takes several hours to get through this grant process. We don’t have enough seniors. We don’t have enough low income. He touched on state level grants. Councilman Howell asked if we have a timeline in terms of when you would have to schedule the class. Supervisor Volpe stated he would have to go to class this month. Councilman Carey added that we have always been pretty successful with grants from Senator Bonacic and Aileen Gunther. He has something he would like to get some grant money for but knowing how this process goes because he went with Julie a couple years ago – he thinks he’d rather go the other route. Maybe, if everyone is in agreeance, we can offer it to the old school for whatever they want to use it for. Supervisor Volpe stated it would be the same process as last year so they would fall under our umbrella so we would still have to make the motions like last time. He would fill it out if they want to move forward with it. Councilman Carey asked if we have to go to the training class if we offer it to them. Would they have to go? Supervisor Volpe: correct.
MOTION TO ENTER INTO EXECUTIVE SESSION AT 7:55PM
MOTION offered Councilman Carey 2ndCouncilman Jennings to enter into executive session to go over a personnel & contractual issue with the police department and then meet with Julie after. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO RECONVENE REGULAR MEETING:
MOTION offered Councilman Howell 2ndCouncilman Carey to reconvene regular meeting from executive session at 8:31PM. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO HIRE NICOLE DOLAN AS A PART TIME NON-COMPETITIVE POLICE OFFICER:
MOTION offered Councilman Carey 2ndCouncilman Howell to hire Nicole Dolan as a part time non-competitive police officer effective March 11, 2019. All in favor: Howell, Carey, Volpe, Jennings; carried.
MOTION TO HIRE NIGEL BALGOBIN AS A PART TIME NON-COMPETITIVE POLICE OFFICER:
MOTION offered Councilman Jennings 2ndCouncilman Howell to hire Nigel Balgobin as a part time non-competitive police officer pending the pre-employment agreement to be signed – effective March 11, 2019. All in favor: Howell, Carey, Volpe, Jennings; carried.
**AT THIS TIME, Ms. Dolan addressed the board and thanked them and she looks forward to working for the Town of Mount Hope. Mr. Balgobin thanked the board and looks forward to working in the town.
MOTION TO HIRE HARRY O’S CLEANING SERVICE FOR THE SENIOR CENTER:
MOTION offered Councilman Carey 2ndCouncilman Howell to hire Harry O’s cleaning Service to wash and seal the wood floor at the senior center for $1,500. All in favor: Howell, Carey, Volpe, Jennings; carried.
Councilman Carey asked about the carpets with the town logo on them at the senior center. Supervisor Volpe explained that he cancelled the contract and bought the mats because the price kept going up.
MOTION TO APPROVE THE NEW FEE SCHEDULE FOR THE BUILDING DEPARTMENT:
MOTION offered Councilman Carey 2ndCouncilman Howell to approve the new fee schedule for the building department. (see list at end of these minutes) All in favor: Howell, Carey, Volpe; NAY: Jennings; carried.
MOTION TO AUDIT THE CLAIMS:
MOTION offered Councilman Howell 2ndCouncilman Jennings to approve the following bills (Abstract 5):
GENERAL A: #116-136 $ 57,425.68
GENERAL B: #17-19 $ 3,009.84
HIGHWAY: #27-30 $ 22,466.44
SEWER: #20-24 $ 3,731.73
All in favor: Howell, Carey, Volpe, Jennings; carried.
PUBLIC PARTICIPATION:
Alison Miller spoke re: Community Development Block Grant. Last year the town sponsored the old school committee to obtain this grant and they were awarded $50,000. She requested that the Town of Mount Hope be the municipal sponsor the 2020 CDBG. The board agreed that they would all be in support of doing this.
Diane Loeven recommends that the contractor for the floor service at the senior center to talk to Cory about which cleaning products to use on the floor and that Cory, in turn, take out the other chemicals.
BOARD COMMENTS:
Councilman Howell – no comments.
Councilman Carey mentionedthe parade in Goshen this Sunday March 10 – step off 2pm. The Port Jervis parade is March 17, 2019 – step off is 3pm. The church dinner is March 10. There are new election laws now. You will see Chris Furman, myself and Kathleen out getting petitions signed. The village election is March 19, 2019. 22
Councilman Jennings spoke re: playground equipment. He has 2 quotes from Game Time for $22,702.31 and State of Play for about $24,099. Both sets would hold up to 36 kids – max. He asked for another quote but has not received it yet. We have to move on this fast because these prices will be going up. It’s an 8-10 weeks delay to get these in. He would like to vote on this at least by next meeting. Supervisor Volpe asked that when he gets the other quotes to email them to Kathleen and she can forward to everybody then it will go on agenda for next meeting. Councilman Jennings added (to Dean) that he ran into one of guys today and thanked him for all their work. But he would like them all to know he appreciates all their work.
MOTION TO ADJOURN MEETING:
MOTION offered Councilman Howell 2ndCouncilman Carey to adjourn the meeting at 8:45pm. All in favor: Howell, Carey, Volpe, Jennings; carried.
The next Town Board meeting is scheduled for March 18, 2019 at 7:30pm at Town Hall.
Respectfully submitted,
Kathleen A. Myers, RMC
Town Clerk
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Building Department Fee Schedule (Commercial fee amounts are in blue.)
Residential (Single family) $0.65 per sq. ft. *
Commercial Building $0.75 per sq. ft. for the first 100,000 sq. ft.*
and $ 0.25 per sq. ft. over 100,000 sq. ft.
Interior Alterations $0.35* per sq. ft. for Residential
$0.40* per sq. ft. for Commercial
(Note: Minimum fee for alterations)———————– $75.00/$150.00
Amended Building Permits $50.00/$150.00
Permit Extensions: 1st year $100.00/$200.00 for 12 months
2nd year $150.00/$250.00 for next 12 months
Garages, Pole Barns, Outdoor Arena
Pole Barns/Detached Garage $0.60/$0.75per sq. ft.*
Attached Garage $0.50/$0.65per sq. ft.*
Outdoor Arena $0.375 per sq. ft.*
Sheds and Decks
Sheds/ Decks $50.00 plus $0.50 per sq. ft.*
Pools, Spas and Hot Tubs
Above ground pool/Spa/Hot Tub $100.00*
In ground (Vinyl) $0.35 per sq. ft.* ($100.00 minimum fee)
In ground (Concrete) $0.42 per sq. ft.* ($100.00 minimum fee)
Other Permits
Solar (Roof & Ground mounted up to 11.99kw) $100.00*
Above 11.99kw – roof or ground mounted $100.00 plus $8.00 per $1000 of installation cost*
Septic (New or Replacement) $100.00/$200.00
Well (New or Replacement) $100.00/$200.00
Demolition $100.00/$200.00
Oil Tank (Removal or Replacement) $100.00/$200.00
Mechanical Systems
(Electrical, Heat, Air, Furnace, Boiler) $100.00/$200.00*
Wood Stove/Pellet Stove/Fireplace/Generators $100.00/$200.00*
Logging $150.00/$250.00
Retaining Wall $80.00/$200.00
Roofing $80.00/$200.00
Fences $50.00/$150.00*
Inspections
Reinspection fee after the 2nd time out $75.00/$150.00
Fire Inspections $100.00
Portable Storage & Moving Units
Flat fee for each 30 days, up to the maximum allowable period of use $50.00/$150.00
If permit expires without renewal – $75.00/$200.00
(The maximum allowable period of use is 180 days per year if a construction permit is also in effect; 60 days if no construction permit is in effect.)
Sign Permit Fees
Any permitted size sign $50.00 plus $0.50 per sq. ft. ($75.00 minimum per sign)
Operating Permits
Annual for All Assembly as per Title 19 Part 1203 $125.00
Certificates (are required for ALL permitted work)
Certificate of Occupancy $50.00
Certificate of Use $50.00
Certificate of Compliance $50.00
C/O Searches
Per section/block/lot $100.00
Old Permit Close Out Fee
All permits that have not been closed out in the original permit time frame. (1 year or less, unless extended) $150.00 or more*
Failure to obtain required permit/s prior to commencement of work
Major construction permit ($3,000.00 value or more) $1,000.00 flat fee plus all original permit fees
Minor work permit $100.00/$200.00flat fee plus all original permit fees
Build out of basements (if they do not seek to correct within
our six month grace period window) $10,000.00plus double the fees of the original permit
(*Plus separate Electrical Underwriter cert. if required.)
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