The regular meeting of the Town Board of the Town of Mount Hope was held at Town Hall on March 7, 2016 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matthew Howell, Councilman Brian Carey, Councilwoman Janet Sutherland, Councilman Dominick Cambareri & Town Clerk Kathleen Myers
OFFICIALS PRESENT: D. Hassenmayer Highway Supt., Police Chief P. Rickard, D. Bavoso Town Attorney.
Following the Pledge of Allegiance, Supervisor Volpe called the meeting to order at 7:30pm. He asked everyone to silence or turn off their cell phones.
RESOLUTION TO APPROVE PRIOR MEETING MINUTES:
MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland to approve the minutes from February 16, 2016 as presented. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
CORRESPONDENCE:
1. Letter from John Woo re: PILOT bill
2. Building Inspectors Report Feb. 2016
3. ZBA minutes for 2-9-16
4. Planning board minutes from 1-20-2016
5. Letter from Assessor re: Horizon Seniors
6. Palmer’s Ark impound report Feb. 2016
7. Letter from Assessor re: Money in lieu of parklands for Lazier
8. Complaint re: speeding on Tally Ho Road
9. Mount Hope Fire Co. report thru 3-7-2016
10. Resolution from ZBA re: Dragon Springs decision
11. 2015 Police Annual report
12. Highway 284 Agreement
13. Copies of bid notices for Old School
14. Resolution with Village for Annexation
15. Order for Annexation
911 MEMORIAL PIECE:
Supervisor Volpe noted the 911 memorial piece that is now encased. Thanks to Officer Angelo Vellake for his work on the 911 memorial piece case. There will be a plaque made for it, too.
COMMITTEE REPORTS:
Councilman Howell: There are no more zoning board meetings scheduled.
Councilman Carey: Little League had their pancake breakfast this past weekend. Games will begin April 16th. In the process of having summer recreation meetings.
Councilwoman Sutherland: Nothing with library or 4H. Brian & I were supposed to meet today with Patty @ Horizon Seniors but she cancelled. Hope to meet with her in the next couple weeks. Planning Board met & they have 2 applications before them: 1 – Hidden Valley sub-division & Homestead /Guymard project.
Councilman Cambareri: Senior center is completed and ready for grand opening. Engineering firm is working on RFP’s for work to be done with ultra-violet filters for the sewer plant. David is working on new contract with MHFC to extend them through Dec. 31st. KC is still working on RFP’s for old school.
SENIOR CENTER:
Supervisor Volpe asked Dean to thank the guys for the time, energy & expertise for the work at the senior center. The ribbon cutting is tomorrow at 1:00pm. 90% of the work was done in house.
POLICE DEPARTMENT:
Chief Rickard reported that the hard copy of annual report was given. All should have their copies. It will go on website within the week. He asked to do the Police awards for May 2nd.
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POLICE DEPARTMENT: Cont.
Board agreed for May 2nd. He started getting quotes for the garage floor. He’s received 2 so far. He spoke re: LPR which is 8-9 years ago. It’s no longer being supported by the company because it’s old. He applied for a grant & was informed that they got it. That’s approx. $22,000 in savings. He spoke re: complaint on Tally Ho Road issue. He spoke to the county. The deputy asst. commissioner for roads and he claims that the road has never been 55. There’s never been speed limit signs that say 45. Chief also spoke with the man that wrote the letters and he claims that there was. The county said if we want to move forward with a study we can pay the state to do a study on the road & the speed limits. He does not know what the cost is and the county will put up new signs if the state allows it. He requested executive session for 2 personnel issues. He will pass on to Angelo the thank you. He donated the time and materials to this project.
HIGHWAY DEPARTMENT:
Supt. Hassenmayer will pass on the thank you to the guys. He would like approval to seek prices on three new garage doors. He spoke about the barn at the park. Gable ends were rebuilt a couple years ago. Right now it’s wrapped with TYVEK. Stan (from Cornell) wants to donate wood from trees that were removed from the property for the barn for the gable ends wood siding. He hopes to have this project done before the next winter. He informed the board that he will be going to Albany on March 9th with other highway superintendents to campaign for more money for the CHIPS program. He informed the board that he, the clerk and all the guys will be attending Comp Alliance training in Fishkill. It’s required by the state. He spoke re: highway 284 agreement id for projects this summer. The fiber-mat process did not make state bid this year. He requested permission to go to bid for this on March 16, 2016 at 10:15am. He gave Town Clerk 2 packets. There’s only 2 companies in the state that do it. He spoke about the guys uniforms they’ve been getting from Cintas. He found another company that does this cheaper. Cintas charges $84. He found Dempsey Co. will do it for $81 and Unifirst will do it for $58.62 and also give guys 2 jackets each. He would like permission to sign 5 year contract with Unifirst for $58.62 per man. There are no set-up fees.
Supervisor Volpe asked about the status of the dog park. Supt. Hassenmayer stated we were all set to go on 1 fenced in area. There was a request to have 2 separate areas which adds gates and expense to the fencing. We didn’t have the money in the budget to complete it that year so it was postponed. He spoke to Doug Hutchings about it and if we put in a dog park the town will have higher insurance rates. If we allow dogs to walk on the path it would be covered with no increase. Councilman Cambareri researched this and gave a packet of info to Julie to pass on to the parks committee. Councilwoman Sutherland asked what the increase would be and if we could ask other towns about their insurance for the next time.
MOUNT HOPE FIRE:
Chief Masters read report into record.
VILLAGE OF OTISVILLE:
Trustee Loeven reported that there is an opening on their planning board. If anyone is interested, you need to get in touch with the Mayor. Their board also passed their resolution and order re: the annexation. She reminded everyone about the village elections on March 15th from 12-9.
RESOLUTION TO ADOPT THE ANNEXATION OF .29 ACRE PARCEL TO VILLAGE OF OTISVILLE RESOLUTION:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell:
WHEREAS, the Town of Mount Hope, in conjunction with the Village of Otisville held a public hearing on the annexation of property located within the Town of Mount Hope which is presently owned by the State of New York, Otisville Correctional Facility and is to be conveyed to the Village of Otisville presently used as a parking area by the Village of Otisville Fire Department; and
WHEREAS, the Town Board finds that the resolutions passed by both municipalities and the Notice of Public Hearing and the publication of same as well as the public hearing itself has complied with the statutory requirements set forth in the General Municipal Law Section 704; and
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WHEREAS, the Town Board finds that the annexation of the parcel by the Village of Otisville is in over-all public interest of the Town and Village; and
WHEREAS, there being no testimony given in opposition to said annexation at said public hearing,
THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mount Hope hereby approves of annexing the 0.29 acre parcel presently owned by the State of New York to the Village of Otisville, and authorizes that the Village of Otisville take all steps necessary to accomplish same, including signing a written order to do so.
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AUTHORIZE THE SUPERVISOR TO SIGN THE PROPOSED ORDER TO ANNEX .29 ACRE PARCEL TO VILLAGE OF OTISVILLE:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to authorize the Supervisor to sign the order annexing the .29 acre parcel. (Copy on file in Town Clerk’s office) All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
OLD SCHOOL RFP’S:
Attorney Bavoso made a slight change to the notice to bidders.
RESOLUTION TO APPROVE RFP’S FOR OLD SCHOOL:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the old school RFP’s: one for demolition & one for rehabilitation. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
MASTER PLAN:
Supervisor Volpe stated he received 2 prices from 2 companies for updating the master plan. He would like to get RFP’s for this. Atty. Bavoso needs a date to put in the ad. The board agreed on April 1st 3:00pm.
RESOLUTION TO GET RFP’S FOR MASTER PLAN:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to advertise to obtain RFP’s for the update to the Master Plan. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
UNIFIRST UNIFORMS:
Councilwoman Sutherland asked how much the price will go up each year. Highway Supt.: 3%. She asked how long contract was with Cintas? Supt.: 5 year contract.
RESOLUTION TO ALLOW HIGHWAY SUPT. TO CONTRACT WITH UNIFIRST FOR GUYS UNIFORMS:
MOTION offered by Councilman Carey 2nd by Councilman Howell to allow the Highway Supt. to sign the contract with Unifirst. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO GO TO BID FOR FIBERMAT:
MOTION offered by Councilman Carey 2nd by Councilman Howell to allow Highway Supt. to go to bid for Fibermat. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ALLOW HIGHWAY SUPT. TO GET PRICES FOR 3 NEW GARAGE DOORS:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to allow Highway Supt. to get prices for 3 new garage doors. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO APPROVE HIGHWAY 284 AGREEMENT AS PRESENTED:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the Highway 284 Agreement as presented; on file in Town Clerk’s office. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
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RESOLUTION TO APPROVE TOWN CLERK TO GO TO TOWN CLERK CONFERENCE:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to allow Town Clerk to go to Town Clerk conference in Saratoga Springs NY April 17-20 for $790.98 for meals/lodging. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
FACILITY USE APPLICATION:
Supervisor Volpe explained the facilities use application for community groups to submit an application with a copy of the liability certificate insurance only once per year. The hall was re-keyed. Each group will have to get key from Kathleen each time they use it. He spoke about the town board taking turns to inspect the hall after paid rental use ie: 5 week rotating basis with all board members.
RESOLUTION TO APPROVE FACILITY USE APPLICATION:
MOTION offered by Councilman Howell 2nd by Councilman Carey to begin using the facility use application for community organizations and to obtain certificate of liability insurance for each organization. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
SOLAR CHANGES:
Atty. Bavoso spoke re: proposed local law for solar. The board may review and it can be introduced at the next board meeting.
HIDDEN VALLEY GRANT:
Atty. Bavoso spoke re: available grant for HV. KC Engineering determined the town could apply for this. Need to approve the board as lead agent for purposes of obtaining the grant. The deadline is coming up and this needs to be circulated. KC provided the EAF short form for the project. A motion to circulate the short form EAF needs to be approved as presented by KC Engineering.
RESOLUTION TO DECLARE LEAD AGENCY:
MOTION offered by Councilman Howell 2nd by Councilman Carey to declare the Town of Mount Hope lead agency under the SEQR Act. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO CIRCULATE NOTICE OF INTENT:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to circulate the Notice of Intent. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AUTHORIZE TO SIGN THE SHORT FORM EAF:
MOTION offered by Councilman Howell 2nd by Councilman Cambareri to authorize the Town Supervisor to sign the short form EAF on behalf of the Town of Mount Hope. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
MOUNT HOPE FIRE COMPANY CONTRACT:
Supervisor Volpe stated that he and Dominick met with Lou Dodd to extend the existing fire protection contract through the end of the year. We hope to put a bid package together to put this on a calendar year cycle.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the following bills:
GENERAL A: #96-136 $70,316.73
GENERAL B: #19-24 $10,010.53
HIGHWAY: #24-34 $70,597.90
SEWER: #15-21 $10,775.73
CAP RES GEN A: #2-4 $18,764.96.
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
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PUBLIC PARTICIPATION:
D. Loeven commended Dean & the guys for the work at the senior center. The seniors meet tomorrow and their next trip will be 3/16. She also thanked the police department & Jim Corcoran for everything at her uncle’s home.
F. Ketcham spoke re: Protect Orange County. He hopes the board will pass their resolution.
J. Cook spoke re: building permits concern with relation to inspections. He would like this looked into. He spoke about ‘No Trespassing’ violations & court orders to allow building inspector to go on property. Attorney added that they would need permission to go on property if there is a non-permit issue. If there is an outstanding permit, the building inspector would be able to go on property. He also supports the Protect Orange County.
Supervisor Volpe spoke re: Protect Orange County. He has a copy of the resolution but would like to fill in the blanks for the next meeting for voting.
RESOLUTION TO ENTER INTO EXECUTIVE SESSION:
MOTION offered by Councilman Carey 2nd by Councilman Howell to enter into executive session at 8:35pm for two police personnel issues, Horizon Seniors & a highway grievance. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to reconvene the regular meeting from executive session at 10:00pm. NO ACTION WAS TAKEN IN THIS SESSION. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ADJOURN:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to adjourn the meeting at 10:00pm. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for March 21, 2016 at 7:30pm.
Respectfully submitted,
Kathleen Myers RMC
Town Clerk
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