The regular meeting of the Town Board of the Town of Mount Hope was held at Town Hall on June 6, 2016 at 7:30pm with the following present:  Supervisor Chad Volpe, Councilman Matt Howell, Councilman Brian Carey, Councilwoman Janet Sutherland, Councilman Dominick Cambareri and Deputy Town Clerk Paula Bird. Not present: Kathleen Myers, Town Clerk.

OFFICIALS PRESENT:   Chief P. Rickard, J. Musial – Dep. H’way Supt., D. Bavoso – Attorney.

Supervisor Volpe called the public hearing for proposed truss law #8-2016 to order at 7:30PM, following the Pledge of Allegiance.

PUBLIC HEARING FOR PROPOSED TRUSS LAW #8-2016:

(Legal Ad was available at front desk) Atty. Bavoso stated this is an update to the existing law currently chapter 108 of the town code. The state recently changed their codes in regard to truss-type construction and the town is adopting the state regulations. This brings it up to the current state codes. Ms. Musial added that it’s to keep firefighters safe when going on the roofs. Supervisor Volpe asked if there were any questions. There were no comments.

RESOLUTION TO CLOSE PUBLIC HEARING:

MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland to close public hearing at 7:32 PM. All in favor:  Howell, Carey, Volpe, Sutherland, Cambareri; carried.

RESOLUTION TO APRROVE PRIOR MEETING MINUTES:

MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland to approve the minutes from the May 16, 2016 meeting as presented.  All in favor:  Howell, Carey, Volpe, Sutherland, Cambareri; carried.

CORRESPONDENCE:

1. Building Department report from May 2016

1. Notice of violation from NYS Dept of Labor re: Park pavilion which has been taken care of

1. Letter from Spectrum stating the name change from Time Warner Cable to Spectrum

1. Complaint regarding corner of Schoolhouse and Carboy Road

1. Bid results from the Old School Rehab Bid opening on June 3, 2016

BOARD REPORTS:

COUNCILMAN CAMBARERI: Pre-Bid meeting on May 25 at the sewer plant for the guys who picked up the packages for project. The Bid opening is tomorrow at 11AM. For summer rec there’s 140 campers, 16 counselors hired, 5 administrators, 8 people for after-hours program. Six packets were given out and nobody bid on the old school rehab.

COUNCILWOMAN SUTHERLAND: Nothing from 4H or Devan’s Gate. She never heard from Pat, left several messages. There has been no complaints re: electric bills. Received email re: curtains from old school, will read at end of meeting.

COUNCILMAN CAREY: Baseball- good, no complaints. Football- they want to come to next meeting re: putting a trailer at the town park. Supervisor Volpe added that it was brought up last year re: safety concerns. We left off last year that they could put it here and give them access whenever they want it. The board didn’t feel it was a feasible option. Councilman Carey added he remembered last year there was discussion about announcing off the roof of the trailer. Devan’s Gate- No issues.

COUNCILMAN HOWELL: No report.

HIGHWAY DEPARTMENT:

Deputy H’way Supt. Musial reported on the guys have been ditching and putting in pipes in Hidden Valley. Today they did paving on Elm Road and the next couple of days they will be paving the sides of the roads.

MOUNT HOPE FIRE:

2nd Asst. Chief Carver read report. May 16 went to a drill with Howells. May 21 there was a joint drill with Pocatello at the fire training center for a live burn in the burn building. Helena Grunwald can now teach Narcan classes.

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POLICE DEPARTMENT:

Chief Rickard reported he would like to have Robert Kozlowski hired tonight. Drug prescription drop box is now located in our lobby. Pills only- no liquids. Hours are Mon, Tues, Thurs, Fri 9-3, Weds 9-2. Will pick up if requested by the seniors. Bike registration will start June 15 in the PD lobby during the day. Registration days will begin June 28 at the concert at the park. Car bids came back for the Dodge Charger in the amount of $9001 (recommends accepting this offer). Will get company name from Auctions International and will forward it.

VILLAGE OF OTISVILLE:

Trustee Loeven thanked Julie for taking care of the village mowing issue. (to Paul) spoke about complaint re: Loomis Cemetery behind Lakeman’s house on Highland Ave.- there are reports of people there on the weekends with flashlights and lanterns. Village has partnered with Historical Society to renovate the cemetery. Easiest access is through Lakeman’s driveway.

RESOLUTION TO ADOPT LOCAL LAW #8-2016 AMENDING CHAPTER 108 OF THE TOWN CODE OF THE TOWN OF MOUNT HOPE TO REGULATE TRUSS-TYPE CONSTRUCTION:

MOTION offered by Councilman Cambareri 2nd by Councilman Howell to ADOPT LOCAL LAW #8-2016 AMENDING CHAPTER 108 OF THE TOWN CODE OF THE TOWN OF MOUNT HOPE TO REGULATE TRUSS-TYPE CONSTRUCTION. All in favor:  Howell, Carey, Volpe, Sutherland, Cambareri; carried. (Copy on file in Town Clerk’s office.)

RESOLUTION TO HIRE ROBERT KOZLOWSKI AS PART TIME NON-COMPETITIVE POLICE OFFICER:

MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to hire Robert Kozlowski as part time non-competitive police officer effective 6-7-16. All in favor: Carey, Volpe, Sutherland, Cambareri. Opposed: Howell. Motion carried.

MASTER PLAN:

Supervisor Volpe stated he received an email from Atty. Bavoso re: Barton & LoGuidice. We need to vote and sign the contract to move ahead with the Master Plan. Atty. Bavoso has no concerns with the contract. He expressed concerns in the email; sees no problem with the town board asking the supervisor to sign. Councilwoman questioned the payment method. Atty. Bavoso stated that they will bill monthly based on hourly fees. If they never get to $57,600, you will only pay for services actually used. Should they go over $57,600 the board would have to approve.  Councilwoman questioned a typo in the email re: there and their.

RESOLUTION TO APPROVE SUPERVISOR TO SIGN CONTRACT WITH BARTON & LOGUIDICE:

MOTION offered by Councilman Cambareri 2nd by Councilman Howell to authorize Supervisor to sign contract with Barton & LoGuidice. All in favor:  Howell, Carey, Volpe, Sutherland, Cambareri; carried.

NARCAN:

Supervisor Volpe reported Narcan class was Tuesday and it was well attended and very educational. We will offer another one at the end of the year. The date will be announced on the website once it’s been put on the calendar. Councilman Cambareri said the time difference is due to no more injections, just nasal spray.

OLD SCHOOL BIDS:

Supervisor Volpe reported there were no bids for the Old School Rehab. He would like to set a date for a public hearing. He assumes they will use the preliminary numbers provided by the engineering firm for rehabbing the building. We do have numbers for demolishing the building. There is also a group that would like to be considered “friends of the old school” and perhaps do fundraising. This would be a third option.

RESOLUTION TO ACCEPT OFFER ON AUCTION PRICE FOR DODGE CHARGER:

MOTION offered by Councilman Howell 2nd by Councilman Carey to accept the offer from Auctions International for $9001 for the Dodge Charger. All in favor:  Howell, Carey, Volpe, Sutherland, Cambareri; carried.

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EAGLE SCOUT PROJECT:

Supervisor Volpe reported about the sign project out front being completed. Tonight we will honor Gregory Capria as he completed the rank of Eagle Scout. On behalf of the Town Board an award was presented to Gregory Capria. (pictures were taken at this time)

RESOLUTION TO AUDIT THE CLAIMS:

MOTION offered by Councilwoman Sutherland 2nd by Councilman Howell to approve the following bills Abstract 11:

GENERAL A:#306-340$  49422.06

GENERAL B:#56-64$    6380.43

HIGHWAY:#74-78$  24858.61

SEWER:#41-46  $    3358.37

Mount Hope Fire:#1$189913.58

CAP RES GEN A POL:#3$     434.41

All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.

PUBLIC PARTICIPATION:

Jerry Cook spoke re: Old School bids being put on a county/town website and to separate it out by services needed for Old School Rehab. He also spoke about the conservation board about making “wedges”. Councilman Carey added that he spoke with Kate Schmidt (OC Planning) and he’s waiting for a packet which he will make copies for Mr. Cook and have available for the meeting on June 20. He will also get a list of other towns that have conservation boards.

Ken Pinkela gave packets to board members. Spoke about the franchise agreement with Time Warner Cable from 1982. In 1982 there were only 5 houses in a stretch on Mountain Road (1.82 miles) where his house is located. He FOILed a copy of the franchise agreement. It was updated in 2007. The same 1.82 miles from Roy Brighton’s house to Fire Tower Road there are now 26 homes. He spoke re: section 2.7 of agreement which states there are no exclusions in the town. Section 7.1 states the agreement needs to be updated and residents can ask for that update with a 30 day notice. He needs Life Alert for his parents and Life Alert won’t certify Frontier DSL service. Code standards are not met. He is requesting a 30 day audit of Mountain Road. (On file: in 2007 TWC said Mountain Road was complete.) Councilman Howell asked if this is the only area in the town that is not covered. Mr. Pinkela stated there are 2 homes on Homestead Lane not covered, two residents added that Kohler Road and Ridge Drive are not covered. TWC wanted to charge Mr. Pinkela $33,000 to run the service. Supervisor Volpe asked the attorney what the steps are for this. Attorney Bavoso will review the franchise agreement. At this time the town doesn’t receive franchise fees. Supervisor Volpe asked if the merger would make a difference which the attorney stated it changes the entity.

Diane Loeven followed up on Mr. Pinkela’s subject about TWC agreement and stated that the village is covered except for the end of Borden Street. She will see if this was ever remedied. The village is under a separate contract but if they are going to do a survey they will look at the village as well. The village does receive franchise fees. The seniors have a trip next week 6-15 through 6-17 and seniors will be parking here. Hometown Helper luncheon is 6-29 and would like the clerks to attend and any board members who would like to as well.

Orrin Pierson had questions re: Commercial Zoning Laws. Councilwoman Sutherland stated she missed the last planning board meeting. Attorney Bavoso said that the Master Plan needs to be completed first then tailor the zoning to the master plan. Mr. Pierson asked how long the process should be. Atty. Bavoso stated a few months.

RESOLUTION TO ENTER INTO EXECTUTIVE SESSION:

MOTION offered  by Councilwoman Sutherland 2nd by Councilman Carey to enter into executive session at 8:06 PM for contractual issue with Cornell Cooperative Ext.

All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.

RESOLUTION TO RECONVENE REGULAR MEETING:

MOTION offered  by Councilman Howell 2nd by Councilwoman Sutherland to reconvene the regular meeting at 8:29 PM. NO ACTION WAS TAKEN IN THIS EXECUTIVE SESSION.

All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.

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BOARD COMMENTS:

Councilman Cambareri: No comments.

Councilwoman Sutherland read into the record an email from Kim Mynders re: curtains from old school. (Curtains were cleaned at Port Jervis Cleaners/ Demetra Bartiokas. They requested that they are able to keep the curtains.) Councilwoman Sutherland requested a vote for this. Atty. Bavoso agreed.

RESOLUTION TO KEEP THE CURTAINS AT THE NEW SCHOOL:

MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to allow the drama club to keep the curtains for the new school. All in favor: Howell, Volpe, Sutherland, Cambareri. Opposed: Carey. Carried.

(Councilman Carey commented on the concern about the curtains being dry cleaned and affecting the fire repellent being removed. He thinks a decision should be made on the old school before giving away the curtains. Councilwoman Sutherland asked how we find out about the repellent. Councilman Cambareri stated it would be up to the school to have the fire retardant rating done. He recommended Janet speaking to the head of operations at the school.)

Councilwoman Sutherland spoke re: summer rec and children in need 1 on 1 aide. Are we hiring 1 on 1 aide? Supervisor Volpe adds that he’s not aware of anybody needing a 1 on 1 aide. Councilman Cambareri stated that if an aide is need they are required to supply the 1 on 1 aide. The town would not be hiring, if an aide was needed it would be up to the parents or the school to hire. Councilman Carey added that the registration is done but people can call town hall for a late registration. After discussion Councilman Carey suggested that if there are questions regarding a particular department to contact the liaison for that department.

Councilman Carey attended a village board meeting for a personal reason and he was informed that there has been no town liaison attending their village board meetings. Also added there is not proper signage at the town park re: dogs. He took pictures of the signs at the two entrances ( a sign is needed at the school entrance and at the 4H end of the park) and has spoken to Dean about it. Supervisor Volpe suggested ordering signs. Councilman Howell questioned buying the signs. Atty. Bavoso said yes, we can buy the signs. Councilman Carey added that it’s hard for the dog control officer to enforce without proper signage.

Councilman Howell: No comments.

Supervisor Volpe spoke re: the possibility of a town wide newsletter being available for September. This would be in addition to our Facebook page and our website. He would like for all departments and board members to contribute to the newsletter. Councilman Howell adds that he would like to see the possibility of the newsletter via email. Supervisor Volpe reminded everybody of the free summer concerts starting Tuesday evenings June 28 through August 9.

RESOLUTION TO ADJOURN MEETING:

MOTION offered by Councilman Howell 2nd by Councilman Carey to adjourn the meeting at 8:44 pm.  All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.

The next meeting is scheduled for June 20, 2016 at 7:30pm.

Respectfully submitted,

Paula Bird Deputy Town Clerk for Kathleen Myers, Town Clerk

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