The workshop meeting of the Town Board of the Town of Mount Hope was held at Town Hall on November 21, 2016 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matt Howell, Councilman Brian Carey, Councilwoman Janet Sutherland, Councilman Dominick Cambareri and Deputy Town Clerk Paula Bird. Not present: Kathleen Myers, Town Clerk.
OFFICIALS PRESENT: Chief P. Rickard, D. Hassenmayer– H’way Supt., D. Bavoso – Attorney.
Supervisor Volpe called the meeting to order at 7:30PM, following the Pledge of Allegiance.
RESOLUTION TO APRROVE PRIOR MEETING MINUTES:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the minutes from the Nov.10, 2016 meeting as presented. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
1. Thank you letter from VFW for Veteran’s celebration
2. Supervisors report from October 2016
3. Library contract for 2017
COUNCILMAN HOWELL: Next Master plan meeting is on November 30 at 5PM at Town Hall.
COUNCILMAN CAREY: Spoke about the issue with parking on the lawn at the football field. Next year we have to make sure there is no parking on the grass. Last Saturday we had to have 3 or 4 vehicles moved. Football ended.
COUNCILWOMAN SUTHERLAND: No report
COUNCILMAN CAMBARERI: No report.
SUPERVISOR VOLPE stated he, Dean and Paul went to training in Albany last Friday. They came back with ideas to help with management. He then complimented and thanked Matt on a great job on the Veteran’s Ceremony. Councilman Howell: you’re very welcome.
Supt. Hassenmayer: winter has started for us. We’ve been out the last two mornings. Last night we were out on drift patrol. He added that the Veteran’s ceremony was nice and very well attended.
Chief Rickard stated the medical training is done. The oxygen is in the cars. (To Diane): asked her to talk to Frank about the pothole by their mailbox. He spoke to Dean about it but it’s a village road. Supt. Hassenmayer added that he spoke to Frank back in the spring. There is a drain that can be addressed. She will speak with Frank.
VILLAGE OF OTISVILLE:
Trustee Loeven gave details on the Christmas tree lighting: 12/3 beginning at 4PM with the choral rendition at the Pres. Church, 5-7 is the live nativity across the street in the parking lot, 5:30 Santa will arrive at the firehouse to light the tree –decorations made by the Brownies, and Holy Name church will have Santa’s Workshop set up with crafts.
Supervisor Volpe stated that the environmental attorney will be coming later.
Supervisor Volpe spoke about the Old School LLC about their request to go into the old school. He states that the insurance company does not want anyone in there unless there is a board member or town employee with them. No work is to be done on it unless the company is bonded and insured that would list the town as additionally insured. Visual inspections can be worked out through the board members or the highway department. Mr. Clouse said to disregard the letter he gave to Supervisor Volpe.
RESOLUTION TO APPROVE SUPERVISORS REPORT:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve October 2016 Supervisors report as presented. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri: carried.
RESOLUTION TO AUTHORIZE THE SUPERVISOR TO SIGN THE 2017 PORT JERVIS LIBRARY CONTRACT:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to authorize the Supervisor to sign the 2017 Port Jervis library Contract. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri: carried.
Attorney Bavoso stated for the record that board should know while entering a contract for 2017 that he is on the Board of Trustees (an unpaid position) for the library which he will be leaving in the middle of next year.
Supervisor Volpe noted that Attorney Bavoso sent the contract proposals to the board members on Friday. He asked what the next step is. Bavoso asked Mr. Clouse if they got an attorney. Mr. Clouse: Yes. Bavoso asked for their attorney information. As soon as we have what we want in place, I’m going to send out the contract to your attorney. If everything looks good with the contract I would have the board make the motion to authorize the supervisor to sign the contract and then from that point it would trigger the referendum. Supervisor confirmed that we are moving in the right direction.
FIRE PROTECTION CONTRACT:
Supervisor Volpe stated that the fire protection contract needs a public hearing. Attorney Bavoso stated that the public hearing is specific to the contract. Supervisor: It’s not for the fire protection? Attorney Bavoso stated it’s for the adoption of the contract. Any comments received would be on the contract itself.
RESOLUTION TO SCHEDULE PUBLIC HEARING FOR FIRE PROTECTION CONTRACT:
MOTION offered by Councilman Howell 2nd by Councilman Carey to schedule a public hearing for the Fire Protection Contract between the V/O Otisville and T/O Mount Hope on December 5, 2016 at 7:15PM at Town Hall. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri, carried.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the following bills Abstract #23:
GENERAL A: #688-708 $ 60,446.39
GENERAL B: #145-150 $ 5,815.07
HIGHWAY: #173-179 $ 30,647.15
SEWER: #90-92 $ 1,182.53
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AMEND PUBLIC HEARING TIME FOR FIRE PROTECTION CONTRACT:
MOTION offered by Councilman Howell 2nd by Councilman Carey to amend time for the public hearing for the Fire Protection Contract between the V/O and T/O Mount Hope on December 5, 2016 to 7:30PM at Town Hall. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri, carried.
Jerry Cook: The study done in 2008 did not mention sulfur. He would like to see what the amount of drawdown they have if people were to dig deeper wells and hit sulfur. It’s expensive to control sulfur. He would like to have Mount Hope in charge of a fund help residents with sulfur problems financially. Supervisor stated no action has been taken thus far.
Marybeth Horzepa spoke re: NARCAN recall. Chief stated that the recall is on the sprayer and will be checking on it. Ms. Horzepa said half of MHFC’s were no good.
(Julie Musial handed out the Building department fee schedule 2017 to all board members.)
Councilman Carey: Working with Julie Musial on looking to get Arc Heritage and tourism grant- it’s up to $5,000 to pay towards the concert series.
Supervisor Volpe: Explains the proposed 2017 fee schedule for the building department that was handed out. Some of the fees have not been updated for 15 years or more. There are items that have been added to the fee schedule that aren’t currently there. It was prepared by Julie so the board can look at it. If there is anything to be changed, it should be done by the first meeting in December so the fee schedule can be approved for 2017. The solar portion of the fee schedule will be put on hold due to the moratorium.
Councilman Howell: (To Att’y Bavoso) Do we need to be notified before any activity is done with Indigot project? Bavoso: Yes Howell: If we’re not notified? Bavoso: Grounds for challenge. They have to notify us of anything in any way that would impact that easement they received by virtue of our interested party status. If they don’t, the town board would be able to sue on a procedural standpoint and individual property owners could sue based on actual impacts to their property and wells. Howell: Is that notification supposed to be before the action? Bavoso: Yes, that’s correct. Howell: Is there anything we can do based on their notification if they said they are going to drill tomorrow morning? Bavoso: I believe they have to give more than a days’ notice because anything they’re doing there is going through its own SEQRA process. They have to follow the SEQRA steps for notice. There is going to be particular time periods that information has to be given to the town before they would be able to take action on it.
Councilman Carey noted that he was at the veteran’s celebration. He was the one taking pictures/ video.
Supervisor Volpe noted the event was put on Facebook Live and had almost 400 videos. Councilman Cambareri added there were quite a few veterans present and they were very appreciative.
Supervisor Volpe thanked Chief Rickard for the 911 plaque. He added that the board went to inspect Otisville firehouse prior to the meeting. All of his concerns were answered. Mayor Wona has kept him posted all the way through. He asked the attorney how it will work when the environmental attorney comes. Att’y Bavoso suggested executive session.
Chief Rickard added that the plaque was donated by Winner’s Bracket.
RESOLUTION TO ENTER INTO EXECTUTIVE SESSION:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to enter into executive session at 7:55 PM to seek advice of counsel. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING:
MOTION offered by Councilman Howell 2nd by Councilman Carey to reconvene the regular meeting at 9:19 PM. NO ACTION WAS TAKEN IN THIS EXECUTIVE SESSION. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ADJOURN MEETING:
MOTION offered by Councilman Howell 2nd by Councilman Carey to adjourn the meeting at 9:19 pm. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for December 5, 2016 at 7:30pm.
Paula Bird Deputy Town Clerk for Kathleen Myers, Town Clerk