REGULAR MEETING, TOWN OF MOUNT HOPE, APRIL 6, 2015
The regular meeting of the Town Board of the Town of Mount Hope was held at Town Hall on April 6, 2015 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matthew Howell, Councilman Gary Ketcham, Councilwoman Janet Sutherland, Councilman Dominick Cambareri and Town Clerk Kathleen Myers.
OFFICIALS PRESENT: Highway Supt. Hassenmayer, Police Chief Rickard, Attorney Bill Bavoso.
Following the Pledge of Allegiance, the Supervisor called the meeting to order at 7:30pm. Please silence all cell phones.
PUBLIC HEARING ON PROPOSED LOCAL LAW #2-2015 CALLED TO ORDER AT 7:25PM:
Supervisor Volpe opened the public hearing for dangerous road conditions at 7:25pm. This is an insurance step for the town in case there’s a dangerous road condition. There are proper steps to take to report it. Town Clerk has the legal notice. He asked for any questions from audience.
There were none.
RESOLUTION TO CLOSE PUBLIC HEARING:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to close the public hearing at 7:30pm. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ENTER INTO EXECUTIVE SESSION:
MOTIN offered by Councilwoman Sutherland seconded by Councilman Ketcham to enter into executive session at 7:31pm for a personnel issue. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING FROM EXECUTIVE SESSION:
MOTION offered by Councilwoman Sutherland seconded by Councilman Howell to reconvene the regular meeting at 7:53pm. NO ACTION WAS TAKEN AT THIS EXECUTIVE SESSION. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Supervisor Volpe asked for everyone to silence cell phones. He noted the podium for anyone wishing to speak, come to the podium & state your name.
RESOLUTION TO ACCEPT PRIOR MEETING MINUTES:
MOTION offered by Councilman Howell 2nd by Councilman Cambareri that the minutes of the March 16, 2015 meeting as submitted are approved. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
- Corres. from Supervisor re: proposed building dept. hours
- Building Inspector report March 2015
- Village & town comprehensive emergency preparedness plan
- ACCESS (former Occupations) request to sell raffle tickets in the town
- Corres. from Bavoso re: extending the sewer district
- MHFC report 4-6-2015
- Letter from MHFC, Lou Dodd, re: MHFC contract
- MOU with prison
- Request to be added to electrical inspector list from Emmanouil Zervakis
- Palmer’s Ark re: impoundment summary for March ‘15
- Public hearing notice from T/O Mount Hope ZBA re: 4-7-15 7pm for use variance for preschool (Jashembowski)
- Public hearing from Deerpark 3-25-15 7pm re: Dragon Springs/meditation hall
- Corres. from Bavoso re: NY statutes for fire protection contract
- Highway bid opening minutes for the roll-off dumpsters
- Insurance Cert. from Cornell Cooperative
- Little league request for drainage help
- Little league invite for Dean & Chad to be in parade
- KC Engineering report re: old Otisville school
POLICE DEPARTMENT by Chief Rickard:
Chief Rickard spoke re: radio contract. They’ve been field testing the 800 radio frequency with NYCOMCO. It won’t work for us. Possibility of raising the antennae. NYCOMCO lease is up at end of this month. He requested a one year lease agreement to be approved and signed by Supervisor. The new amount will be less by $90/month. New amount ($1208). Need resolution. He spoke re: a grant applied for 1 year ago through Homeland Security for $18,000.00. The Sheriff helped out with it. They will be getting a John Deere Gator to replace the ATV that’s 13 yrs old. He would like to surplus the old ATV and sell both ATV & trailer on auction site. It’s a 2002 Polaris 499cc. The new one comes with a trailer. He added there’s one more training for CPR/AED tomorrow night. 10 officers are going to Warwick for mandatory Right To Know workplace violence – all the PESH related stuff.
HIGHWAY DEPARTMENT by Supt. Hassenmayer:
Supt. Hassenmayer spoke re: Roll-off dumpster bid opening results from 3-18-15. Only 2 were received from Marangi & Taylor Recycling. In the afternoon mail he received another from Middletown Carting. He contacted D. Bavoso for instruction. He suggested to open it & include it. He recommends Marangi for C&D; Middletown Carting for mixed metals, tires & Freon. B. Bavoso stated that it would be okay to use their bid. He spoke re: MS-4 reports to be approved tonight. They are past years reports for 2013 & 2014. This year’s 2015 report done by KC Engineering. Miscommunication re: whether or not we are MS-4 exempt. Reports were not prepared by Jim DeWinter. DEC stated we are not exempt. KC Eng. supplied ‘13, ‘14 & ‘15 to DEC. It’s recommended that the board approve these reports. He asked for highway school approval in Ithaca June 1-3. $110 for the school & $447 for lodging. Supervisor thanked everyone for the sign out front. Dean added that he hopes to get an Eagle Scout to finish off the area around the sign. Put a brink flower bed and include the flag pole.
Councilman Howell stated the planning board is working on presenting the town board with zoning recommendations for solar. Supervisor added about having Kathie Yedziniak approved as an alternate planning board member.
RESOLUTION TO APPOINT KATHIE YEDZINIAK AS ALTERNATE PLANNING BOARD MEMBER:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to approve Kathie Yedziniak as an Alternate Planning Board member. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
HIDDEN VALLEY: No report.
MOUNT HOPE FIRE COMPANY INC:
Chief Doty gave report. FFI graduation will be 4-16-15. We have one member graduating.
Trustee Loeven reported applications are still coming in. Have 12 counselor applications. Asst. director applications are still being accepted.
VILLAGE OF OTISVILLE by Trustee Loeven:
Ms. Loeven stated their emergency management agreement will be discussed at the next village workshop meeting. She asked for a copy of the Local Law to be passed tonight.
MOUNT HOPE FIRE DISTRICT DISSOLUTION:
Supervisor asked Mr. Vreeland for any report on the fire district dissolution. Mr. Vreeland reported they are on schedule. Should be done by April 30th.
RESOLUTION TO APPROVE LOCAL LAW #2-2015 DANGEROUS ROAD CONDITIONS:
MOTION offered by Councilman Cambareri seconded by Councilman Howell to approve Local Law #2-2015 entitled Requiring that a Notice of Dangerous Condition be Filed with the Town Before an Action for Damages or Injuries may be Initiated Against the Town as written. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION FOR MEMORANDUM OF UNDERSTANDING:
MOTION offered by Councilman Cambareri 2nd by Councilman Ketcham to approve the Annual Memorandum of Understanding with the Federal Bureau of Prisons as written and authorize the Supervisor to sign the agreement. (Copy on file in Town Clerk’s office). All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ADD ‘INSPECTIONS ON TIME’ (EMMANOUIL ZERVAKIS) TO THE ELECTRICAL INSPECTOR LIST:
MOTION offered by Councilman Howell 2nd by Councilman Ketcham to add INSPECTIONS ON TIME’ (EMMANOUIL ZERVAKIS) to the Electrical Inspector list. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AUTHORIZE ACCESS: SUPPORTS FOR LIVING TO SELL RAFFLE TICKETS IN MOUNT HOPE:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Ketcham to approve allowing ACCESS Supports for Living to sell raffle tickets in the Town of Mount Hope. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
GROUND PIPING FOR CORNELL:
Supervisor Volpe spoke re: ground piping for Cornell. Dean stated they have a volunteer down there with an excavator. He thinks there is grading to be done and that’s what they’d like help with from the town. Supervisor Volpe added that they are also looking for us to order the piping because the town will get a reduced rate. Then Cornell would immediately reimburse us.
RESOLUTION TO PURCHASE PIPING FOR CORNELL:
MOTION offered by Councilman Ketcham 2nd by Councilwoman Sutherland to approve the town purchasing the pipe for Cornell and then getting reimbursed for it, pending written agreement. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried. (Attorney Bavoso asked if there was anything in writing for this agreement with Cornell. Supervisor added that they will get it.)
EXTENDING SEWER DISTRICT:
Attorney Bavoso spoke re: extending the sewer district. A public hearing has to be set for this. The extension must be based upon a map and plan that’s filed with the town clerk. A licensed engineer has to prepare that plan; then filed with the town clerk for inspection or review. Once that’s there, you can schedule a public hearing. You need to see where the process is. The board has the ability to set what detail that plan has to be in.
BUILDING DEPARTMENT HOURS:
Supervisor Volpe spoke re: building dept. hours. They are getting busier. Their hours are 6-8 on Monday nights and he doesn’t think that’s enough. He would like to add Wednesdays 6-8. Then rotate the ‘on call’ status Mon thru ½ of Wednesday then the other would cover the 2nd half of Wednesday and Thursday & Friday. He would like a resolution to approve this.
RESOLUTION TO CHANGE BUILDING DEPARTMENT HOURS:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Howell to approve authorizing the Supervisor to sign the new hours and then be given to the building department for their signatures. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
OLD SCHOOL REPORT:
The PDF form of the preliminary report was received today. The hard copy was received also. If board members would review and send comments to the Supervisor, he would like to receive them.
DENNIS SIMMONS VACANCY:
Attorney Bavoso explained that as the board is aware, the county legislator for part of Mount Hope, Deerpark and City of Port Jervis, has resigned. He is the Commissioner of Jurors for the County. There’s a process in the Orange County Charter as to how the successor is chosen. The charter provides that each voting member of the affected municipal boards are permitted to cast weighted votes for proposed candidates to fill that vacancy. That must be done at a special joint meeting of all 3 boards (Mount Hope, Deerpark and City of Port Jervis). The meeting is to vote on a successor to Mr. Simmons. They can have discussion and interview potential candidates for the position. The weighted votes are based upon population of the affected voters in the municipality in which the member serves. The computation from the census figures are: Mount Hope has 1333 voters within this district. There are 5 members of the town board so each member would have a weighted vote of 266.6. Deerpark has 7900 voters and 5 board members. Each board member would have a weighted vote of 1580. Port Jervis has 8829 voters with 9 board members with a weighted vote of 981 per member. The town has to set a date for a meeting with the other 2 municipalities to meet with the potential successors of Dennis Simmons. The candidates would be proposed by the county political committees for interview. Supervisor discussed dates with Mr. Bavoso. April 13 is not convenient due to contract negotiations. Mr. Bavoso stated if not convenient, let them know. A date should be set with all 3 there. Supervisor will email to get another date then group email our board. Mr. Bavoso suggested no action be taken tonight.
COMPREHENSIVE EMERGENCY PLAN:
Supervisor Volpe explained that this plan was emailed to all board members. It was updated.
RESOLUTION TO APPROVE THE COMPREHENSIVE EMERGENCY PLAN:
MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland to approve the Comprehensive Emergency Plan as written. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO APPROVE MS-4 REPORTS:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the MS-4 reports for 2013, 2014 & 2015. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
MOUNT HOPE FIRE COMPANY RESOLUTION:
Supervisor explained through help with Kathleen, she got the information I needed, the way this is going to work with email from David, we needed a letter of intent. We have that now. We need to adopt a resolution already written and read by Attorney Bavoso:
RESOLUTION OF THE MOUNT HOPE TOWN BOARD TO PROVIDE FIRE PROTECTION TO THE TOWN:
WHEREAS, the Town of Mount Hope adopted a resolution on March 16, 2015 to create a fire protection district to the residents of the Town; and
WHEREAS, under the Town Law of the State of NY, the Town Board becomes responsible for providing fire protection to the residents of the Town when a fire protection district is created; and
WHEREAS, the Town of Mount Hope previously utilized a fire protection district until that fire protection district was dissolved by resolution dated Dec. 16, 2013; and
WHEREAS, the Town Board of the Town of Mount Hope entered into a contract with the previously operating fire protection district on May 13, 2013 which had a term that was intended to end May 31, 2016; and
WHEREAS, the Town Board of the Town of Mount Hope would like to reaffirm that contract and observe the remaining terms and responsibilities created in that contract;
NOW THEREFORE BE IT RESOLVED, that the town board of the Town of Mount Hope hereby reaffirms the contract entered into between the Town of Mount Hope and the Mount Hope Fire Company, Inc. to provide fire protection to the residents of the Town of Mount Hope, and
BE IT FURTHER RESOLVED, that the Town Board of the Town of Mount Hope authorizes the Supervisor to sign any documents that may be needed to reaffirm the contract.
Dated: March 16, 2015
Motion by Councilman Cambareri, seconded by Councilman Ketcham. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri. Carried.
RESOLUTION TO APPROVE NYCOMCO RADIO LEASE 1 YEAR LEASE EXTENSION:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the extension of a one year lease with NYCOMCO. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO SURPLUS AND SELL 4WHEELER AND TRAILER FROM POLICE DEPT. FIXED ASSETS:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Ketcham to surplus a 2002 Polaris 499cc and trailer and put them on the auction site. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ACCEPT THE ROLL OFF DUMPSTER BIDS:
MOTION offered by Councilman Howell 2nd by Councilman Cambareri to approve the roll off dumpster bids as follows:
Marangi: 30 yard containers, 6 on site, spring and fall mixed bulk C&D, pull fee each cont. $129/haul & $80/ton; and
Middletown Carting: 30 yd. cont. for household bulk $150/pull $80/ton 6-30 yd cont. on site, 30 yd cont. for tires, car tires $150/ton, large truck tires $10 each, extra loader & Large farm equipment tires $100 ea; Freon units delivered to Middletown Auto Wreckers $5 each. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION FOR HIGHWAY SUPERINTENDENT TO ATTEND HIGHWAY SCHOOL:
MOTION offered by Councilman Howell seconded by Councilman Cambareri to authorize the Highway Supt. to attend Highway School in Ithaca NY: June 1-3, total cost $557.00. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell seconded by Councilman Ketcham to approve the following bills:
GENERAL A: #146-183 $ 72,836.46
GENERAL B: #22-26 $ 5,643.63
HIGHWAY: #39-46 $ 44,016.39
SEWER: #22-26 $ 3,245.16
CAP RES A: #6-7 $ 2,309.54.
All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Ed Doty: spoke re: power plant being built in Town of Wawayanda, 20 stories tall. Supervisor suggested we reach out to the planning board there. Atty. Bavoso added that it is an energy producing facility. The public hearing is at 7:30pm
Ted L’Estrange: spoke re: event at Senior Center on 4-18-15, he invited everyone. Parking issues were discussed and will be monitored.
Frank Ketcham: spoke re: would like to see a copy of the KC Eng. report & a tentative mtg on the 15th, and 7 Peaks – if there is any updates. Atty. Bavoso will check with David.
Julie Musial: asked if there’s a PDF version of the school report. Supervisor: yes.
Supervisor: have some changes for the liaisons.
RESOLUTION FOR ADJOURNMENT:
MOTION offered by Councilman Ketcham 2nd by Councilman Howell to adjourn the meeting at 8:46pm. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for April 20, 2015 at 7:30pm.
Kathleen A. Myers, Town Clerk