The reorganization meeting of the Town Board of the Town of Mount Hope was held at Town Hall on January 3, 2017 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matthew Howell, Councilman Brian Carey, Councilwoman Janet Sutherland, Councilman Dominick Cambareri and Town Clerk Kathleen Myers.
OFFICIALS PRESENT: Highway Supt. D. Hassenmayer, Chief P. Rickard, Attorney D. Bavoso.
The meeting was called to order by Supervisor Volpe following the Pledge of Allegiance at 7:30pm. He wished everyone a Happy New Year and asked for audience to silence their cell phones.
RESOLUTION TO APPROVE PRIOR MEETING MINUTES:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the minutes from Dec. 5, 2016 & Dec. 29, 2016 as presented. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
CORRESPONDENCE:
1. 2017 Investment Policy
2. 2017 Procurement Policy
3. 2017 Salary Schedule
4. 2017 Appointment List
5. Copy of STOP DWI resolution for 2017
6. Building Inspectors report 12/2016
7. Copy of Wage/Salary page from employee handbook
8. Letter from L. Bacigalupo re: court records being ready for audit
9. Fuel agreements for approval: Cornell Coop. & Village of Otisville
10. Petition for NY American Water Company re: Whitlock estates
COMMITTEE REPORTS:
Councilman Howell reported the ZBA meeting is tomorrow night at 7pm.
Councilman Carey had no report.
Councilwoman Sutherland reported the next planning board meeting is 1/18/17. Mydosh lands requested an extension retroactive to November 18th. Proposed driveway for a home off Greenville Tpk. Pierson Farm went up about the moratorium running out. They can do their application. The fence they are looking to put up is 7’ (6’ fence & 1’ barbed wire).
Councilman Cambareri reported that Thursday is next master plan meeting at town hall at 5pm.
HIGHWAY DEPARTMENT: no report.
Councilman Carey asked if the sale of the loader had gone through yet. Supt. Hassenmayer: no.
POLICE DEPARTMENT:
Chief Rickard reported that they are starting on the county paperwork for the community yard sale. Pat & Carol are working on it. The STOP DWI resolution needs board approval. The garage insulation was discussed. Questions were emailed and answered. He recommends lowest bid: Foaminator Sprayfoam LLC for $6,828.00. We could put off the heat for the building to 2018. Councilman Howell asked who will be cleaning the building in the winter when there’s snow & ice? Chief: generally me, Jim Corcoran.
VILLAGE OF OTISVILLE:
Trustee Loeven: Happy New Year. Tony Coppola was planning to be here. They have a fire company meeting & not sure if he could get here. She gave the report as follows: there’s been 3 medical calls in T/O Mount Hope. There were 12 firefighters to respond each time and 1 EMT on scene. There are 6 or 7 members going through orientation this Thursday for basic firefighting. There’s a driver’s drill scheduled for this Sunday.
FRIENDS OF THE OTISVILLE SCHOOL (FOTOS):
Attorney Bavoso reported that he emailed the proposed contract last week to the board members.
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He needs permission to send to the buyer attorney. I don’t need a vote. Just need you to say I can send it out. Once we have a contract that’s agreeable to both sides, then at that point I would ask for a motion for the supervisor to sign the contract. Supervisor: at that point that’s when our time frame would start for the permissive referendum? Bavoso: yes. Supervisor asked if everyone looked at the contract. Councilman Howell spoke re: a letter received from FOTOS. He referenced: “FOTOS Inc. {who will then diligently seek to fulfill its corporate mandate to preserve, rehabilitate, and develop said property as a cultural, artistic & educational community center}”. He thinks this particular sentence should be in the contract. Atty. Bavoso: will do that. Supervisor asked what the cost to the town will be. Bavoso: none. The only thing that was in the draft that I made a change on had to do with a transfer tax. The new version has the buyer as the responsible party. There won’t be a transfer tax with this because there’s no purchase price. Transfer tax in NY is based upon the purchase price & paid for by the seller. Or for certain situations and this is one of them. Any work that I do on this is covered under what the town is already paying me. Most of the costs will be on the part of the buyer ie: title insurance, potentially a survey.
RESOLUTION TO AUTHORIZE ATTORNEY TO SEND CONTRACT:
MOTION Offered by Councilman Carey 2nd by Councilman Cambareri to authorize the town attorney to send the contract to the buyer for their review. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
WHITLOCK ESTATES PETITION:
Attorney Bavoso updated the board. We received a letter that this company was going to be purchasing the existing water resources and they were looking for an extension to their territory. They had provided a short form EAF. He asked for it to be forwarded to the engineer for their review to be sure no further determination needs to be made. Once I hear from them then we should be okay to approve it. I don’t see any reason why the town shouldn’t approve it. Supervisor: once we hear from the engineer we should be able to move forward.
RESOLUTION TO ACCEPT 2017 MEETING DATES WITH EXCEPTIONS:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the meeting dates for 2017 as the 1st & 3rd Mondays with the following exceptions: Jan mtgs: 3rd & 17th, Feb. mtg.: 21st, Sept. mtg.: 5th, Nov. mtg.: 9th and Dec. mtg.: 28th. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
2017 APPOINTMENT LIST:
Supervisor called for a motion to approve the 2017 appointment list. Councilwoman Sutherland: in the event that the building inspector is also working as deputy highway superintendent, how does that work? Supervisor Volpe: it’s only when Dean takes vacation. Sutherland: or an emergency and he’s not here…How does that work? Supervisor: we have Adam Mc Carey. Once Dean puts his schedule together and knows when he’s taking vacations those particulars weeks, I have a light schedule for Adam, once we know the dates, Julie will need more time over there and I’ll have Adam fill in. Sutherland: Adam’s good with if there’s an emergency and gets called over to highway department; he’s good with being on call? Supervisor: sure, that’s what we have him for now.
RESOLUTION TO ACCEPT THE 2017 APPOINTMENT LIST:
MOTION offered by Councilman Carey 2nd by Councilman Howell to approve the 2017 Appointment List as presented. (Copy attached to these minutes.) All in favor: Howell, Carey, Volpe, Cambareri; OPPOSED: Sutherland; ABSTAIN: Cambareri; carried.
RESOLUTION TO ACCEPT THE 2017 PROCUREMENT POLICY:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the 2017 Procurement Policy as presented (copy on file in town clerk’s office). All in favor: Howell, Carey, Volpe, Sutherland. ABSTAIN: Cambareri. Carried.
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RESOLUTION TO APPROVE THE 2017 INVESTMENT POLICY:
MOTION offered by Councilman Howell seconded by Councilman Carey to approve the 2017 Investment Policy as presented (copy on file in Town Clerk’s office). All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
2017 COMMITTEE APPOINTMENT LIST:
Supervisor Volpe will add this list to the website. Some new things this year: FACEBOOK, Veteran’s Day celebration, Master plan.
WAGE & SALARY PAGE FROM HANDBOOK:
Supervisor Volpe: Kathleen & I went over the wage & salary page in the handbook. A couple little changes ie: minimum wage is changing. Couple things were re-worded to say NYS minimum wage. Court officer was added. Councilman Cambareri asked if council people salaries were looked at. Supervisor: no, it would have to be adjusted at budget time.
RESOLUTION TO ACCEPT AMENDMENTS TO WAGE & SALARY PAGE:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the amendments made to the Wage & Salary page from the town employee handbook.). All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
AUDIT OF RECEIPT BOOKS:
Supervisor asked Brian and Matt to do this. They will get a date together and let Kathleen know so that a letter to the department heads can be sent out.
BUDGET MODIFICATIONS:
Supervisor Volpe stated that from 2016 we have $422,985.31 to surplus. Good job by all departments. Even though our year ends in December, we don’t have money to pay bills yet. Some of the money rolls over and funds us through January.
RESOLUTION TO ACCEPT YEAR END BUDGET MODIFICATIONS:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to accept the year end budget modifications as follows:
From Account # Amount To Account #
Town Board A1010.4 $1,101.63 Justice A1110.4
Assessor A1355.4 $7,369.39 Justice A1110.4
Buildings A1620.4 $ 342.80 Supervisor A1220.4
Buildings A1620.4 $ 146.12 Town Clerk A1410.4
Buildings A1620.4 $ 133.34 Attorney A1420.4
Contingency A1990.4 $ 100.00 Municipal Dues A1920.4
Contingency A1990.4 $ 9,376.92 Police A3120.4
Workman’s Comp A9040.8 $1,023.00 Unemployment A9050.8
Police Retirement A9015.8 $20,674.97 Medical Ins. A9060.8
Program Aging A3772.4 $10,000.00 Cap. Res. Gen A A9950.9
Contingency B1990.4 $2,014.46 Buildings B3620.4
Contingency B1990.4 $ 880.87 Zoning B8010.4
Bond Anticipation Interest $1,738.70 Sewer SS8130.4
General Repair D5110.1 $10,013.39 Snow Removal D5142.1
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
FUEL AGREEMENTS:
Supervisor Volpe asked Dean if the terms were staying the same. Supt. Hassenmayer recommended a .05 cent increase per gallon: from .20 cents/gallon to .25 cents/gallon.
RESOLUTION TO APPROVE 2017 FUEL AGREEMENT WITH VILLAGE OF OTISVILLE:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the 2017 fuel agreement with the Village of Otisville with amendment for price – copy on file in Town Clerk’s office. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
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RESOLUTION TO APPROVE 2017 FUEL AGREEMENT WITH CORNELL COOP. EXTENSION:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the 2017 fuel agreement with Cornell Coop. Extension with amendment for price – copy on file in town clerk’s office. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO AUTHORIZE THE POLICE CHIEF TO SIGN THE 2017 DWI CONTRACTS WITH THE COUNTY OF ORANGE:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to authorize the police chief to sign the 2017 STOP DWI contracts with the County of Orange. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ACCEPT BID FROM FOAMINATOR SPRAYFOAM LLC:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to accept bid from Foaminator Sprayfoam LLC in the amount of $6,828.00 for insulation in the police garage building. All in favor: Howell, Volpe, Sutherland, Cambareri. Nay: Carey. Motion carried.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the following bills:
GENERAL A #1-6 $37,942.63
GENERAL B #1 $ 3,807.68
HIGHWAY #1 $21,844.22
SEWER #1-2 $ 2,456.20 .
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
PUBLIC PARTICIPATION:
Diane Loeven clarified the meeting date change being on the Thursday for November 9th 2017 meeting. Supervisor – yes.
BOARD COMMENTS:
Councilman Cambareri thanked Dean for the work he did for the investigation site.
Supervisor Volpe spoke re: July 4 fireworks. He would like for it to be a community day. He’s learned a lot from the T/O New Windsor. He wants it to be self-sufficient. He will update the board.
RESOLUTION TO ENTER INTO EXECUTIVE SESSION:
MOTION offered by Councilman Howell 2nd by Councilman Cambareri to enter into executive session at 8:08pm to discuss contractual issue with Hidden Valley sewer district. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING FROM EXECUTIVE SESSION:
MOTION offered by Councilman Howell 2nd by Councilman Carey to reconvene regular meeting from executive session at 8:21pm. NO ACTION WAS TAKEN AT THIS EXECUTIVE SESSION. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION FOR ADJOURNMENT:
MOTION offered by Councilman Howell 2nd by Councilman Carey: to adjourn the meeting at 8:21pm. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for January 17, 2017 at 7:30pm.
Respectfully submitted,
Kathleen A. Myers RMC
Town Clerk
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TOWN OF MOUNT HOPE
2017 APPOINTMENT LIST
DEPUTY SUPERVISOR – Dominick Cambareri
COURT CLERKS – Lisa Bacigalupo, Francine Heppes
ACCOUNTANT – Kelli Walsh
BOOKKEEPER – Angela Cangialosi
ASSESSMENT REVIEW BOARD CLERK – Laura Sedita
ASSESSOR CLERK – Angela Cangialosi
DEPUTY TOWN CLERK – Paula Bird
REGISTRAR OF VITAL STATISTICS – Kathleen Myers
DEPUTY REGISTRAR OF VITAL STATISTICS – Paula Bird
TOWN ATTORNEY – David Bavoso (Bavoso & Plotsky)
BOND ATTORNEY – Orrick, Herrington & Sutcliffe, LLP (Doug Goodfriend)
SPECIAL PROSECUTOR (for conflict cases) – Scott Russell, Esq.
TOWN ENGINEER – Clark Patterson Lee Eng. P.C. (Environmental) & KC Engineering & Land Surveying (Town)
POLICE CHIEF – Paul Rickard
EMERGENCY MANAGEMENT COORDINATOR – Paul Rickard & Chad Volpe
POLICE CLERK – Sherri Clarke
P/T ASST. CLERK – Carol Dolan
DOG CONTROL OFFICER – Thomas Yonskie
DEPUTY HIGHWAY SUPT. – Julie Musial
HIGHWAY CLERK – Amy Hassenmayer
BUILDING INSPECTOR – Julie Musial
CODE ENFORCEMENT OFFICER – Julie Musial, Adam McCarey
FIRE INSPECTOR – Julie Musial, Adam McCarey
CLERK – Angela Cangialosi
PLANNING BOARD MEMBER – Michael Taylor (term to expire 202 4)
PLANNING BOARD CLERK – Linda Franck
ASST. CLERK – Angela Cangialosi
PLANNING BOARD ENGINEER – KC Engineering & Land Surveying
PLANNING BOARD ATTORNEY – Glen Plotsky (Bavoso & Plotsky)
ZONING BOARD ATTORNEY – Glen Plotsky (Bavoso & Plotsky)
HIDDEN VALLEY PLANT OPERATOR – Michael Brock
ASST. PLANT OPERATOR – David Brock
BUDGET OFFICER – Chad Volpe
HISTORIANS – Anita Goldsmith & Nancy Craig
ZONING BOARD OF APPEALS MEMBER – Mary Carver (term to expire 2022)
DESIGNATED BANKS – Hometown Bank of the Hudson Valley, Orange Bank & Trust, First National Bank of Jeffersonville
POSTAGE & UTILITIES PAID PRIOR TO AUDIT
MEETING NIGHTS – 1st AND 3rd Monday Nights unless otherwise approved by Town Board & except as follows: Meetings for Jan. will be 3rd & 17th, Feb. will be 21st, Sept. will be 5th, Nov. will be 9th, Dec. will be 28th.
DESIGNATED NEWSPAPER – Times Herald Record
PROCUREMENT POLICY – Reviewed with no changes
INVESTMENT POLICY – Reviewed with changes
DELEGATE/ASSOC. OF TOWNS MTG. – Delegate –Chad Volpe / (alternate – Dominick Cambareri)
MILEAGE – .53 1/2 cents per mile/rate established by the I.R.S. to be examined quarterly
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