The town board meeting of the Mount Hope Town Board was held at the Mount Hope Town Hall, 1706 Route 211 West, Otisville, on March 20, 2017 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matthew Howell, Councilman Brian Carey, Councilwoman Janet Sutherland and Town Clerk Kathleen Myers. NOT PRESENT: Councilman Cambareri
OFFICIALS PRESENT: D. Hassenmayer/H’way Supt., Police Chief Rickard @ 7:50pm & Attorney D. Bavoso.
Following the Pledge of Allegiance, Supervisor Volpe called the meeting to order at 7:30PM. Supervisor asked for everyone to silence their cell phones.
MOTION TO ACCEPT PRIOR MEETING MINUTES:
MOTION offered by Councilman Howell, 2nd Councilman Carey that minutes of the March 6, 2017 meeting as presented are accepted. All in favor: Howell, Carey, Volpe, Sutherland; carried.
- Letter from Frank Simeone re: board approval for MH Fire dissolution
- Letter from Congressman Maloney re: CREG grant program
- Roll off dumpster service bid minutes from 3-10-17 bid results
- From OC Planning Federation re: 2017 Spring Planning & Land Use course
- Supervisor’s report Feb. 2017
- Police dept. monthly for February 2017
- Letter from Lions Club Fair Committee re: request for highway dept. help for the 2017 fair.
- Letter from DEC re: SPDES permit renewal for Hidden Valley Estates (expires 07-31-2022)
Councilwoman Sutherland reported that our DCO reached out to other DCO’s in surrounding towns. There were no issues with dog vs. dog or dog vs. person. She reached out to 2 companies for fencing quotes (one was for $16-17,000; other for $11-12,000) based on plans from before. Supervisor asked her to get 3 firm quotes.
Councilman Carey spoke re: article in paper about DCO Yonskie. It’s on the bulletin board in hallway. Little League is having pancake breakfast fundraiser on March 26. Football league made approx. $300 at their fundraiser at Buffalo Wild Wings. They may do something for community day. Devan’s Gate cement work for the ramp is done, railing & fencing is up. He advertised the AED/CPR class and First Aid class on facebook page. Community events are also being posted on facebook page.
Councilman Howell reported that the master plan meeting is on 3-22-17 @5pm. Preparation with the fair committee has started.
Supt. Hassenmayer gave info for the highway school in Ithaca: June 12 through 14, $110 for classes, $462 for hotel stay and meals. Guys did very well in this last storm; stayed ahead of storm all day long. Guys came back to take care of drifting. No breakdowns. He made the following suggestions for the bulk trash dumpster bids: Sonny Zito for scrap metal; Middletown Carting for Freon units; Marangi for bulk C&D. He would like to use Empire Tire for the tires & EWaste for the electronic pick up @ .35 cents/pound. He received a quote for the roof
through Garland Inc. (manufacturer for the materials) $159,669 for them to do it. It’s a national quote, price is very high. He will try to get more prices.
MOTION TO APPROVE HIGHWAY SUPT. TO ATTEND HIGHWAY SCHOOL:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve highway supt. attending highway school in Ithaca June 12-14: $110 for classes, $462 for hotel. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO ACCEPT BID FROM SONNY ZITO FOR SCRAP METAL:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve scrap metal pick up by Sonny Zito. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO ACCEPT BID FROM MIDDLETOWN CARTING FOR FREON UNITS:
MOTION offered by Councilman Carey 2nd by Councilman Howell to approve Middletown Carting for the Freon units. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO ACCEPT BID FROM MARANGI FOR BULK C&D:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve Marangi for the bulk C&D pickup. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO USE E-WASTE FOR ELECTRONIC PICKUP:
MOTION offered by Councilman Carey 2nd by Councilman Howell to use EWaste for the electronic pick up @ .35 cents/pound. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO USE EMPIRE TIRE FOR TIRE REMOVAL:
MOTION offered by Councilman Carey 2nd by Councilman Howell to use Empire Tire for the tire pick up. All in favor: Howell, Carey, Volpe, Sutherland; carried.
VILLAGE OF OTISVILLE:
Trustee Loeven reminded everyone that the village elections are tomorrow from 12-9. Supervisor asked if she had any updates about the curtains at the senior center. She is waiting on Dominick for the catalogs and then will speak with Julie.
Supervisor stated that things are moving along with the election.
OTISVILLE COUNTRY FAIR COMMITTEE REQUEST:
Supervisor wants to meet with Dean in executive session about this.
MOUNT HOPE FIRE DISSOLUTION:
Supervisor asked if any board members had questions. Councilman Carey asked if we received the financial information that was requested. Supervisor has not received it. Atty. Bavoso explained in order for a fire company as a not for profit to be incorporated in NYS, it has to receive approval from the municipal board(s) in which it’s going to operate. The same goes for dissolution. This board has to approve by a majority vote the dissolution. Councilman Carey asked what happens if not approved. Attorney: they could petition for the dissolution. He would have to look into it to see what the other options would be. Carey: not comfortable with this. Councilman Howell asked if by approving this it means they would cease to operate the firematic functions. Attorney: the entire corporation would be dissolved. They would have to distribute the assets they have the way that NYS would approve of. Howell: financial documents we requested were under a contractual obligation? Supervisor: at that time. Attorney: was request made while contract was still binding? Supervisor: yes. Attorney: then they are obligated to provide them.
Supervisor called for a motion to approve the dissolution. There was no motion made. This was tabled.
MOTION TO APPROVE SUPERVISOR’S REPORT:
MOTION offered by Councilman Carey 2nd by Councilman Howell to approve the February 2017 supervisor’s report as presented. All in favor; Howell, Carey, Volpe, Sutherland; carried.
ON THE QUESTION: Councilman Carey asked why the Howells Cemetery is not listed on the Supervisor’s report. Supervisor asked Town Clerk if it could go on the report. Town Clerk suggested checking with the accountant.
Supervisor Volpe stated that we need to have a public hearing for the 2017 MS-4 law.
MOTION TO HOLD PUBLIC HEARING FOR 2017 MS-4:
MOTION offered by Councilman Howell 2nd by Councilman Carey to hold a public hearing for the 2017 MS-4 law on April 3, 2017 at 7:30pm. All in favor; Howell, Carey, Volpe, Sutherland; carried.
SENIOR CENTER ALARM SYSTEM:
Supervisor stated that Adam McCarey- Code Enforcement officer went with Julie to check the senior center and made a list of what is needed for the alarm system. Angie is calling companies with the list to get quotes; hopes to have for next meeting.
COMMUNITY DEVELOPMENT BLOCK GRANT:
Supervisor stated it’s time to apply for the Community Development Block grant.
MOTION FOR THE TOWN OF MOUNT HOPE TO APPLY FOR THE 2017 COMMUNITY DEVELOPMENT BLOCK GRANT:
MOTION offered by Councilman Carey 2nd by Councilman Howell to allow the town board to apply for the 2017 Community Development Block grant. All in favor: Howell, Carey, Volpe, Sutherland. Motion carried.
MOTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell 2nd by Councilman Carey approve the following bills:
GENERAL A: #137-162 $127,350.55
GENERAL B: #19-24 $ 8,123.96
HIGHWAY: #36-47 $ 77,584.17
SEWER: #19-23 $ 2,287.19
CAP RES GEN B: #3 $ 2,880.00
All in favor: Howell, Carey, Volpe, Sutherland. Motion carried.
- Cook stated that our board meetings on the county website are listed wrong. Town Clerk will call the county tomorrow to correct this. He went to the ZBA meeting with regard to the fence height. The national code is 7’ & town code is 6’. He’d like to see the town be uniform with national code. He volunteered to go to ZBA meetings and take notes. Supervisor suggested he could be an alternate for our ZBA. Mr. Cook asked about the conservation board. Councilman Carey will have info at next meeting.
Tim Selg asked Janet/Brian about the dog park report. Councilwoman Sutherland explained she spoke to fencing companies for fencing for a dog park & other towns regarding their dog parks. He asked Councilman Carey about article in paper. Councilman Carey stated the article is on the bulletin board in the hallway and then explained the article to him. Mr. Selg then asked the board if they would consider having the town park as a year round park.
Diane Loeven spoke re: seniors. They are meeting on 3/21 and will discuss trips. Non-members are welcome to join trips as space permits. They will be having a guest speaker at the June meeting re: Citizen Preparedness from the Air Guard. She asked if it could go on website. Supervisor suggested emailing to Kathleen and she will get it to the website guy. Councilman Carey would like to meet with Diane re: a grant they put in for. Ms. Loeven asked if it’s the same one that Julie came to seniors and talked about. Carey will check with Julie 1st then come to Diane. Supt. Hassenmayer informed Ms. Loeven that he will be in the senior center on the 21st to go over fire inspection stuff. He will work around senior meeting.
Chief Rickard reported that there’s a problem with the metal roofs on the building & senior center. The snow slid off the garage roof and smashed a windshield the other day. It’s covered under insurance. He spoke with Dean and will be looking into doing something about this. He will have update for next meeting.
PUBLIC PARTICIPATION cont.:
Ken Pinkela thanked (one of the highway guys) for checking the old school – finding the exhaust fan on in the kitchen and he turned it off. Mr. Pinkela reminded the board that he can advertise community events on the school website.
Mike Coppola suggested pulling the breaker on that exhaust fan at the school
MOTION TO ENTER INTO EXECUTIVE SESSION:
MOTION offered by Councilman Howell 2nd by Councilman Carey to enter into executive session at 8:12pm to discuss a highway personnel & police personnel. All in favor: Howell, Carey, Volpe, Sutherland; carried.
MOTION TO RECONVENE REGULAR MEETING:
MOTION offered by Councilman Howell 2nd by Councilwoman Sutherland to reconvene regular meeting from executive session at 8:58pm. NO ACTION WAS TAKEN IN THIS SESSION. All in favor: Howell, Carey, Volpe, Sutherland; carried.
LIONS CLUB REQUEST FOR HIGHWAY DEPARTMENT ASSISTANCE WITH SET-UP & BREAKDOWN OF COUNTRY FAIR:
Supervisor stated this matter will be tabled until next meeting.
LIONS CLUB REQUEST FOR USE OF THE TOWN PARK FOR THE FAIR:
Supervisor stated there is a slight adjustment made for the dates needed for the park for the fair. Request was made for 8-19-17 through 9-2-17. He adjusted the dates to 8-23-17 through 9-2-17.
MOTION TO APPROVE LIONS CLUB REQUEST FOR USE OF THE TOWN PARK FOR THE FAIR:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the lions club fair committee request to use the park for the set-up, operation & break-down of the Otisville Country fair from 8-23-17 through 9-2-17. All in favor: Howell, Carey, Volpe, Sutherland; carried.
Councilman Carey asked about the resolution needed for the tourism grant. Town clerk stated this was previously explained and they are ready in her office.
Supervisor Volpe added that he has a volunteer from the rotary club who will map out the community day lay-out. He also noted that there are openings for the AED/CPR class tomorrow night.
MOTION FOR ADJOURNMENT:
MOTION offered by Councilman Howell 2nd by Councilman Carey to adjourn the meeting at 9:03pm. All in favor: Howell, Carey, Volpe, Sutherland. Motion carried.
The next meeting is scheduled for April 3, 2017 at 7:30pm at the town hall meeting room.
Kathleen A. Myers, RMC