The workshop meeting of the Town Board of the Town of Mount Hope was held at Town Hall on May 18, 2015 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matt Howell, Councilman Gary Ketcham, Councilwoman Janet Sutherland, Councilman Dominick Cambareri & Town Clerk Kathleen Myers.
OFFICIALS PRESENT: Dean Hassenmayer/Highway Supt., Police Chief P. Rickard, Attorney David Bavoso.
Following the Pledge of Allegiance, Supervisor Volpe called the meeting to order at 7:30pm. He asked for everyone to silence their cell phones.
RESOLUTION TO APPROVE PRIOR MEETING MINUTES:
MOTION offered by Councilman Cambareri seconded by Councilman Howell that the minutes of the 05-04-15 meeting and 4-23-15 joint meeting as submitted are approved. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
ZBA results re: Jashembowski Rte. 211 property
Highway 284 Agreement
Supervisor’s report for April 2015
Highway Dept. surplus request
Emergency Preparedness Plan
Building Inspector report 4-2015
(2) Mount Hope Fire reports: 5-4-15 & 5-18-15
(2) complaints re: 210 Carboy Rd. & Town Park
Letter from Direct Energy Solar
Farm To Fork road race request
POLICE DEPARTMENT by Chief Rickard:
Chief Rickard reported that there were 11 seniors that took the CPR class. Ms. Loeven added that she heard all positive feedback. 154 was delivered Thursday. Old 154 will be done quicker and stripped out by Dean. Firearms training was done last week. It was done at Port Jervis range at no cost. DWI patrols and BUCKLEUPNY patrols will begin this week. Side note: an officer was doing patrols at the old lab and found a guy in the back doing graffiti. He was arrested.
Supt. Hassenmayer reported that Nelson tree service parks in the back lot. We let them park there and they help us out with some tree work. Last week 6 were taken care of by Nelson tree guys. There is a minor change with the 284 agreement. He explained the surplus equipment.
RESOLUTION TO SURPLUS OLD EQUIPMENT FOR HIGHWAY DEPARTMENT:
MOTION offered by Councilman Ketcham seconded by Councilwoman Sutherland to surplus the following: 1985 Trojan Loader Model 2000Z, 1992 Ford 4630 tractor, Stainless steel salt spreader (pick up truck type), lighted message board (from end of driveway). (gradall will be put on auction site but was a surplus from a prior meeting). All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Councilwoman Sutherland apologized for statement at last meeting. She thought Harry Willis removed the trailer from the park but it was actually Bobby Wickham and Bobby Walters. She will reach out to them personally and asked Dean to please relay her thanks to them.
MOUNT HOPE FIRE:
Stu Carver, Captain, read report into record. (will be on file in town clerk’s office) The burning ban was extended through May 21st. Councilman Howell informed Capt. Carver that if there is anyone still interested in going to the solar training, they can still sign up. There is still open slots.
SUMMER RECREATION by Trustee Loeven:
Summer rec registration is complete. Close to same number as last year. Setting up the groups now. Last counselor interviews are on Thursday.
EMERGENCY PREPAREDNESS PLAN:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to accept the Emergency Preparedness Plan as written. (will be on file in the town clerk’s office) All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Councilman Cambareri spoke with Frank Ketcham re: a list of questions the committee has for KC Engineering.
RESOLUTION TO APPROVE THE SUPERVISOR’S REPORT:
MOTION offered by Councilman Howell seconded by Councilman Ketcham to approve the Supervisor’s report for April 2015 as written. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Larry Toro spoke re: Lands of Lazier project. They submitted for expansion of the hidden valley sewer district. It was conceptually approved. The planning board asked us to come before the town board to move forward with a formal request for the process. A map, plan & report has to be prepared and reviewed by the town board and accepted. Atty. Bavoso: the town engineer has to submit a report to the town clerk. The town engineer needed a little bit of additional information from Mr. Toro. Until he receives the report he (attorney) cannot move forward. The planning board meets Wednesday & they may be able to provide you with what additional is needed. Mr. Toro asked if public hearings are required at the town board level? Atty. Bavoso: he had to look through the file and he will get in touch with the applicant’s attorney. He added that there would be a public hearing and then it would be subject to a permissive referendum. He will proved the other attorney with the rundown of the full process. Councilman Howell: spoke with Jason @ KC Engineering. One thing he requested was that a letter of request come from the applicant to the town board expressing the acknowledgement that they are responsible for the information to prepare the report as well as the cost. Also, that the applicant is responsible for hook-up fees which is $6,000/home. Mr. Toro asked about an escrow account. Atty. Bavoso stated that would probably happen through the planning board. He will also check with the town code. He will speak with Mr. Plotsky to verify this. Highway Supt. asked about road bonds. Mr. Toro assumed that would all be part of the cost estimate. Councilman Howell asked about the design geometry from your infrastructure to the infrastructure of the sewer district – was it provided to KC Engineers? Mr. Toro: yes. It’s part of the preliminary plan package.
FARM TO FORK:
Supervisor Volpe asked Town Clerk Myers to explain Farm To Fork. Town Clerk explained that Wrenegade Sports Farm To Fork is a non-competitive bike ride throughout the county. They will come through a small portion of Mount Hope/Otisville which they are looking for permission to do so. This has been done in the past though not necessarily with this organization. Atty. Bavoso: they received a similar request in Greenville but they are using one of the parks in Greenville. He suggested that the town be provided with insurance naming the town as additional insured.
RESOLUTION TO APPROVE FARM TO FORK:
MOTION offered by Councilman Howell 2nd by Councilman Cambareri to authorize the Supervisor to send a letter to the Farm To Fork organization asking to be named as additional insured. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO APPROVE THE HIGHWAY 284 AGREEMENT:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to approve the Highway 284 Agreement as written and a copy will be sent to the County of Orange. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
PARKING LOT AT SENIOR CENTER BUILDING:
Supervisor Volpe stated the parking lot work has started at the senior center/police building. He thanked everyone in the highway department for their work. He added that Aileen Gunther has pledged $10,000.00 today to help get that parking lot going. As that comes in we’ll get your account replenished.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell seconded by Councilwoman Sutherland to approve the following bills:
GENERAL A: #228-262 $ 42,665.64
GENERAL B: #34-39 $ 8,571.73
HIGHWAY: #62-75 $ 20,675.03
SEWER: #39-41 $ 1,276.81
MOUNT HOPE FIRE: #2 $325,566.00
All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
Lucy Joyce (Cornell): She thanked the town board for their support in building the education center in the 4H park. She thanked Dean and his crew. They are making great progress. She handed out brochures to the board members. Ribbon cutting will be July 22 at 3:30pm. Family Fun Day celebrating 100th anniversary of 100 years in business on July 25th. Supervisor Volpe asked if she would like this on website. Ms. Joyce: yes.
Jim Kowalczik: asked if the old school committee meetings private or open to everybody? Supervisor Volpe: it is open to everyone. Councilman Cambareri added that a date has not been set yet.
Diane Loeven: Thanked Paul and the board for the CPR training. And noted to Dean that the seniors have a trip on the 28th. There was discussion on having the summer rec counselors having CPR certification. Chief Rickard added that 2 AED’s will be donated to the town from the American Heart Association.
RESOLUTION TO ENTER INTO EXECUTIVE SESSION:
MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland to enter into executive session for contract negotiations at 8:00pm. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING:
MOTION offered by Councilman Howell 2nd by Councilman Ketcham to reconvene the regular meeting from executive session at 8:35pm. NO ACTION WAS TAKEN AT THIS EXECUTIVE SESSION. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ADJOURN:
MOTION offered by Councilman Howell seconded by Councilman Ketcham to adjourn the meeting at 8:35 pm. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for June 1, 2015 at 7:30pm.
Kathleen A. Myers