(845) 386-1460 clerk@townofmounthope.org

Town of Mount Hope

1706 Route 211W,
Otisville,
New York 10963

March 25, 2013: March 25, 2013

WORKSHOP MEETING, TOWN OF MOUNT HOPE, MARCH 25, 2013

www.townofmounthope.org

The workshop meeting of the Town Board of the Town of Mount Hope was held at Town Hall on March 25, 2013 at 7:30pm with the following present:

Supervisor William Novak Jr., Councilman Mike Bell, Councilman Gary Ketcham, Councilman Ed Fairweather, Councilwoman Janet Sutherland & Town Clerk Kathleen Myers.

OFFICIALS PRESENT:  T. Gilmore – Planning Board Chairperson, D. Hassenmayer – H’way Supt., Police Chief P. Rickard, J. Musial – Highway Clerk, W. Melton – Village Trustee, K. Coppola – Village Trustee, F. Simeone – Attorney.

Following the Pledge of Allegiance, Supervisor Novak called the meeting to order at 7:30PM.

RESOLUTION TO ACCEPT PRIOR MEETING MINUTES:

MOTION   by Councilman Bell seconded by Councilman Ketcham that the minutes of the

March 11, 2013 meeting as submitted be approved.  All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

CORRESPONDENCE:

•1.       Highway trash bid minutes 3-20-13

•2.       Letter from NYS office of Fire Prevention & Control re: fire dept. training records

•3.       Letter from NYS Ag & Mkts re: shelter inspection report 3-14-13

•4.       Letter from Attorney Myrow re: sewer hook up fees for Kulibaba

•5.       MH Planning Bd. Public hearing notice re: 16-1-73, PH on 3-18-13 (2 lot sub division)

•6.       Computel consultants re: billing analysis services

•7.       Planning board monthly reports for: Nov. & Dec. 2012, Jan. & Feb. 2013

•8.       Letter from H. Willis re: leasing barn to new fire company

COMMITTEE REPORTS:

POLICE DEPARTMENT (Chief Rickard):

Chief Rickard reported that he met with the account manager at the phone company today; they will be calling Kathleen when they come to town hall.  The account manager also delivered 50 phones to be designated for the seniors at Devan’s Gate for when the power goes out.  He reported that the federal prison inmates will come to paint the court and hallways.  He also reported that the Active Shooter training will be coming up and the equipment was ordered.

HIGHWAY DEPARTMENT (Supt. Hassenmayer):

Supt. Hassenmayer reported on the bid opening for spring and fall clean-up.  He recommended Middletown Carting for tires and Freon – Freon units delivered to Middletown Auto Wreckers for $10/unit; he recommended Marangi Disposal for C&D; he recommended Sonny Zito for metal.

 

VILLAGE OF OTISVILLE (W. Melton – Village Trustee):

Trustee Melton advised the Town Board that application are being taken for the summer recreation program.  He asked if Julie could put the information on the website.

HIDDEN VALLEY (Councilman Ketcham):

Councilman Ketcham stated no report.

PLANNING BOARD (Chairman Gilmore):

Chairman Gilmore reported that there were 2 public hearings. One will be continued for the Thompson property.  The other was re: Grange building – the owner would like to put another building on that property.

HIDDEN VALLEY SEWER HOOK UP (KULIBABA):

Per Supervisor Novak, he received a letter from Jay Myrow, Attorney for Kulibaba re: sewer hook-up fee.  A fee of $6,500.00 was negotiated and would need to be approved by the board.

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RESOLUTION TO ACCEPT HOOK UP FEE FROM KULIBABA:

MOTION offered by Councilman Bell seconded by Councilman Ketcham to accept the offer of $6,500.00 for a sewer hook-up fee for connection of a single family residence to be constructed on the property at SBL 21-1-1.1.  All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

DEVAN’S GATE SENIORS:

Councilwoman Sutherland, Police Chief Rickard and Councilman Fairweather met with the seniors at Devan’s Gate.  Mr. Stack was present.  There are some issues concerning the seniors and they would like some resolve.  Some issues have been resolved already.  The rest are in the works.

COMPUTEL (Supervisor Novak):

Computel provides utility billing analysis services.  Kathleen went to a town clerk meeting where they made a presentation. Basically if they are successful the town would get 60% and Computel would get 40%.  After brief discussion, Supervisor Novak asked Kathleen to see if they would come to the board’s first meeting in May.

FIRE CONTRACT:

T. Gilmore reported that they have made good progress so far with the fire contract.  The first meeting will be April 3rd.  The board of officers will be selected.  He gave copies of the budget to the town board members.  He also gave a copy of a letter from Harry Willis to the board re: leasing his barn for $1.00 per year.  He requested that the public hearing be set for the 2nd meeting in April.  He stated that a list of firefighters will be given to the Town Board at the May meeting.  Mr. Simeone and Mr. Kelson are ironing out the minor details of a contract.  AT this time, Supervisor Novak asked the Town Clerk to read into the minutes the letter from the NYS Office of Fire Prevention and Control.  (Letter on file in the Town Clerk’s office) J. Musial spoke re: the # of pieces of equipment and the 27 members.  Mr. Gilmore stated that one truck is certified by the state.  Mr. Simeone added that there is a time concern and that they also have commitments for other equipment.  J. Musial stated that there are discussions that other equipment has been ordered.  She asked if at the public hearing if the board is presented with signed petitions can a referendum be called.  Mr. Simeone stated that she should really speak with Mr. Kelson and that the public cannot call for a referendum.  She should speak to Zack.  Supervisor Novak stated that a contract will be awarded to the fire company providing the best service.  Mr. Gilmore stated that timing is an issue for the fire fighters.  J. Musial spoke re: housing of fire equipment on Finchville Turnpike as she is concerned with small children in the park and fire vehicles zooming down the road.  Supervisor Novak stated that the fire company decides where the fire house is going to be built when the building is built.  Mr. Gilmore suggested putting up a border fence along Finchville Turnpike.  J. Musial spoke re: the piece of property on County Rte 11 which could be used for the fire house.  Ms. Loeven inquired if there would need to be a change of use for the Willis Farm to house the apparatus.  Mr. Gilmore stated that it is only a temporary situation.  Ms. Loeven asked if a budget and a list of equipment which still needs to be purchased would be available at the public hearing.  Mr. Gilmore stated yes.  Ms. Loeven spoke about the letter from the NYS Office of Fire Prevention & Control and that it refers to the fire “dept.” as opposed to a fire “company”.  K. Musial asked who owns the fire sirens.  Mr. Gilmore stated the village does.  Mr. Simeone added that there will be plans afoot for a new siren.

RESOLUTION TO ACCEPT TRASH BIDS:

MOTION   by Councilman Bell seconded by Councilman Fairweather to accept the bids for the Spring & Fall town clean up as follows:

Middletown Carting for Freon and tires: car tires at $155/ton, lg. truck tires $10 ea./extra loader and construction tires $100 each/extra (weights will be adjusted accordingly); Freon units delivered to Middletown Auto Wreckers for $10/unit;  Marangi Disposal for C&D  – 30 yd. roll off boxes for C&D, trash, household waste and demolition delivery & pick up {haul $109.50} & disposal {per ton $78.00}, 6-30 yd. boxes will be on site, Saturday pick up is no problem; AND Sonny Zito for metal : 40 yd. boxes @ no charge for containers, credit to town $235/ton.  All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

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RESOLUTION TO AUDIT THE CLAIMS:

MOTION   by Councilman Fairweather seconded by Councilman Bell to approve the following bills:

GENERAL A:                 #163-187           $  96,463.60

GENERAL B:                 #27-34              $    6,317.60

HIGHWAY:                    #44-54              $  57,933.41

SEWER:                       #27-31              $    1,874.23.

All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

PUBLIC PARTICIPATION:

Ms. Loeven thanked Paul and Matt for coming to the senior meeting.

Mr. Golebiowski inquired about the Kulibaba hook up fee.  Per Supervisor Novak, they have a 2nd lot from a prior sub-division and need to hook into the treatment plant.

RESOLUTION TO SCHEDULE PUBLIC HEARING TO AWARD A CONTRACT FOR FIRE PROTECTION:

MOTION offered by Councilman Bell seconded by Councilwoman Sutherland to schedule a public hearing to award a contract for fire protection on April 22, 2013 at 7:00pm at the Senior Center, Baker Street, Otisville. All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

RESOLUTION FOR ADJOURNMENT:

MOTION by Councilman Bell seconded by Councilwoman Sutherland to adjourn the meeting at 8:17pm.  All in favor – Bell, Ketcham, Novak, Sutherland, Fairweather.  Carried.

The next meeting is scheduled for April 8, 2013 at 7:30pm.

Respectfully submitted,
Kathleen A. Myers
Town Clerk