The workshop meeting of the Town Board of the Town of Mount Hope was held at Town Hall on January 19, 2016 at 7:30pm with the following present: Supervisor Chad Volpe, Councilman Matt Howell, Councilman Brian Carey, Councilwoman Sutherland, Councilman Dominick Cambareri and Town Clerk Kathleen Myers.
OFFICIALS PRESENT: Highway Supt. D. Hassenmayer, Town Attorney D. Bavoso, Chief P. Rickard (8:05pm).
Supervisor Volpe called the meeting to order at 7:30pm following the Pledge of Allegiance. He reminded everyone to silence/turn off their cell phones.
RESOLUTION TO ACCEPT PRIOR MEETING MINUTES:
MOTION offered by Councilman Cambareri 2nd by Councilwoman Sutherland that the minutes of the January 4, 2016 meeting as submitted are approved. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
CORRESPONDENCE:
1. Proposal from KC Engineering re: Master Plan
2. Letter from Senator Bonacic re: receiving transportation funding resolution
3. Requests for consideration to fill vacancy on ZBA from K. Hosking, F. Ketcham, D. Taylor
4. Quotes for flooring at senior center
5. Resignation from Police Officer B. Gaita effective 11-22-2015
6. Email from D. Marusic re: Dragon Springs
7. Workplace Violence Prevention Program & Policy
8. Email from G. Woodard re: Dragon Springs
9. Signed fuel agreements from: Cornell, MHFC & Village of Otisville
10. Signed contract from Port Jervis Free Library
11. Letter from NYS Dept. of Public Svc. Re: sessions & public hearings re: Cablevision transfer to Altice
12. Soccer League request to use town field/current insurance on file
13. Mortgage Tax Receipts from Oct./Nov./Dec. 2015
14. Revised 2016 Appointment list
15. MHFC report 1-19-2016
16. 2015 final budget modifications
COMMITTEE REPORTS:
BOARD REPORTS:
Councilman Howell reported that the ZBA meeting is February 2, 2016.
Councilwoman Sutherland reported: that the survey map for the annexation is available now. Kathleen has it. Community development is in need of help & volunteers. They meet January, April, July & October; the 3rd Tuesday of each month at 6pm at Federal Prison. There’s a small drainage issue on Rte 211. The Village board/Diane wrote letter to Gov. Cuomo re: looking to lower the 2% tax cap to help small communities.
Councilman Cambareri reported: KC Engineering is finalizing the plans for the upgrades to Hidden Valley plant. The RFP will be ready in a month. Supervisor Volpe added that a grant was received for $75,000 from Senator Bonacic for the treatment plant upgrades.
HIGHWAY DEPARTMENT:
Supt. Hassenmayer reported: he would like to change the hours for the trash days. He is proposing Wed., Thurs., Fri. to 8-5 & Sat. 8-1 for week 1 & Mon.-Fri. 8-5 & Sat. 8-1 for week 2. It’s the 3rd & 4th weeks of April and 1st & 2nd weeks of October. He would like to get that advertised. It’s more hours to collect with less overtime added to the cost. He requested permission to go to bid for the dumpster service. He also had the revised lighting project. He reviewed it and stated that it looked good. Supervisor Volpe asked David if his suggestions were added. Atty. Bavoso: correct. Supervisor: with the changes it becomes significantly cheaper. It will take 2 ¼ years to make our money back.
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RESOLUTION TO APPROVE NEW BULK TRASH COLLECTION HOURS:
MOTION offered by Councilman Howell 2nd by Councilman Carey to approve the new bulk trash collection hours for Spring & Fall as follows: WEEK 1: Wed., Thurs, Fri to 8-5 & Sat. 8-1 and WEEK 2: Mon.-Fri. 8-5 & Sat. 8-1. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO GO TO BID FOR DUMPSTERS FOR SPRING/FALL BULK TRASH COLLECTION:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Cambareri to approve Highway Supt. to go to bid for the dumpsters for the Spring/Fall bulk trash collection days. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
MOUNT HOPE FIRE COMPANY:
Chief Masters read the report into record (on file in Town clerk’s office). They gave a life saver award to John Kientobb for his actions at an MVA. Supervisor noted that he had an award for him as well. He was supposed to be at the meeting.
VILLAGE OF OTISVILLE:
Trustee Loeven reported: she spoke with Lisa Emanuele. They’re trying to set up the 1st planning meeting for summer recreation. She spoke of tractor trailer complaints on Field Road which the police can’t enforce as there is no signage there. There will be a sign put up in the next couple days. She noted that the ad will be in paper re: annexation and the map was received by the town. She noted that there are 3 vacancies on the Community Advisory Board. It is minimal commitment; they meet quarterly. She spoke of the letter sent to Gov. Cuomo on behalf of all the village board. The letter asked that the legislation about the tax cap be re-addressed statewide. The village is expected to hold to a .17% tax cap.
ZONING BOARD MEMBERS:
Supervisor Volpe received 3 requests to fill the vacancy on the zoning board. This will be tabled until next meeting. Dan Golebiowski will speak with the zoning board and Atty. G. Plotsky.
AUDIT OF RECEIPT BOOKS:
Councilman Howell reported that the audit of the receipt books is complete. There was a question for the planning board. He will be meeting with Linda Franck to clarify.
PALMER’S ARK AGREEMENT:
Atty. Bavoso has not heard back from Dr. Roeder yet. This is tabled until next meeting.
RESOLUTION TO APPROVE THE WORKPLACE VIOLENCE PREVENTION PROGRAM & POLICY:
MOTION offered by Councilman Cambareri 2nd by Councilman Carey to approve the Workplace Violence Prevention Program & Policy as presented (will be on file in Town Clerk’s office). All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
HARDWOOD FLOOR QUOTES:
Supervisor Volpe spoke re: hardwood floor quotes. He received 3 quotes. He recommends Bianchi Wood Floors for $16,215.52. Councilwoman Sutherland asked if it is hardwood or pergo. Supervisor stated hardwood, 3/4”. Sutherland asked if why pergo wasn’t considered. Councilman Cambareri: it doesn’t last as long. Sutherland asked if we received bids for pergo. Supervisor: it wasn’t on the table. Councilman Carey asked what they said about the floor. Supt. Hassenmayer: everyone said the same thing that the sub-floor is loose. It will all have to be re-nailed.
RESOLUTION TO ACCEPT BID FROM BIANCHI FLOORS:
MOTION offered by Councilman Carey 2nd by Councilman Howell to accept the quote from Bianchi Wood Floors for $16,215.52. All in favor: Howell, Carey, Volpe, Cambareri; Abstain: Sutherland; carried. (Attorney suggested doing a contract for this.)
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RESOLUTION TO ACCEPT RESIGNATION FROM POLICE OFFICER BRUNO GAITA:
MOTION offered by Councilman Cambareri 2nd by Councilman Howell to accept the resignation from Police Officer Bruno Gaita effective November 22, 2015. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
MAD SCIENCE CAMP:
Brian from Mad Science Camp stated that they spoke with the summer recreation program. They have the week of Aug 15th & week of Aug. 22nd. They run ½ day sessions: 1 in morning & 1 in afternoon. This is for kids in grades 1-5. Supervisor stated this would run the Friday after our summer rec program ends. They have to rent at $50/day and need proof of insurance. Brian added that this is for up to 20 kids for each session. If there are 15 kids it is 2 instructors. If there’s 20 a third is added. They like to have high school employees/volunteers. Supervisor asked if kids from the area are hired. Brian stated they hire them for the summer. They don’t ask anyone to drive more than 20 minutes to a camp location. Councilman Carey added that his son went to the camp last year to Fishkill and enjoyed it. Councilwoman Sutherland asked what the cost/child? Brian: max would be $175 for a ½ day week and $315 for a full day week. Scholarships would be offered through the local school district. Also the fees may be able to be reduced a bit since the fees to use pavilion are so reasonable.
RESOLUTION TO APPROVE MAD SCIENCE CAMP:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Carey to approve the Mad Science Camp to use the pavilion for the weeks of Aug. 15th & Aug. 22 from 9-4 providing insurance is received and fees are paid. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO ALLOW SOCCER LEAGUE TO USE TOWN FIELD:
MOTION offered by Councilman Howell 2nd by Councilman Carey to allow the Minisink Youth Soccer league to use the town soccer field for the 2016 spring soccer season beginning March 15, 2016 through June 30, 2016 in the evenings and some Sundays. Current insurance is on file.
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
TEMPORARY BOARD ROOM USE:
Supervisor Volpe spoke re: closing of senior center for February. 2 requests have been received to use the board room for a regular meeting for the Lions Club and the VFW.
RESOLUTION TO APPROVE USE OF TOWN BOARD MEETING ROOM:
MOTION offered by Councilman Cambareri 2nd Councilman Howell to allow the groups (Lions Club & VFW) to use the town hall meeting room while the senior center is closed for February. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO APPROVE 2015 YEAR END BUDGET MODIFICATIONS:
MOTION offered by Councilman Cambareri 2nd Councilman Howell to approve the following:
FROM A1355.4 TO Cap Reval $12,500.00
FROM A3120.2 TO Cap Police Eq. $24,552.00
FROM A5010.2 TO Cap Highway $1,000.00
FROM A5132.2 TO Cap Highway $2,942.00
FROM A7140.2 TO Cap Gen A $12,000.00
FROM A1930.4 TO Cap Gen A $10,000.00
FROM A1990.4 TO Cap Gen A (bldg.) $27,517.00
FROM A1990.4 TO Cap Gen A $20,000.00
FROM A1640.4 TO Cap Gen A $19,000.00
FROM B7310.4 TO Cap Gen B $3,920.00
FROM D5130.2 TO Cap Machinery $75,000.00
FROM D5140.2 TO Cap Highway $4,260.00
FROM D5142.2 TO Cap Machinery $30,000.00.
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
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EMPLOYEE HANDBOOK:
Supervisor Volpe: everyone should have received via email last week. All police and highway information has been removed from the old handbook. He showed a draft copy of what it will look like. He explained the salary schedule with regards to starting salaries. He’s not looking to change anything. A copy of what everyone makes will be in Kathleen’s office. So if the board decides they want to change starting pay for a highway worker we don’t have to rip it out of the nicely bound book. This will make it easier for this book to stay solid. He will have Staples do it – probably spiral bound. Councilwoman Sutherland asked if the new wages are available for everyone? Supervisor: they are already available – they were voted on last year. A copy won’t be in the bound book. Sutherland: why don’t you want the salaries in there? Supervisor: every year we set the salary schedule and by putting it in there if the board changes it, we’d have to rip it out.
RESOLUTION TO APPROVE THE NEW TOWN OF MOUNT HOPE EMPLOYEE HANDBOOK:
MOTION offered by Councilman Carey 2nd by Councilman Howell to approve the new town employee hand book as written. All in favor: Howell, Carey, Volpe, Cambareri; NAY: Sutherland; carried.
CPR CLASSES:
Supervisor Volpe stated he spoke to Officer Decker. He will set something up with him for April & September. They will open this up to the public – first come, first served. Residents will pay $15. Councilman Carey asked how long certification is. Supervisor: 2 years.
WEBSITE:
Supervisor Volpe advised everyone that the website has been updated. He explained the process for clubs/groups/organizations getting info on there with a prepared form he designed; “WEBSITE REQUEST FORM”. There will also be a town board corner for members to post anything they are in charge of.
RESOLUTION TO AUDIT THE CLAIMS:
MOTION offered by Councilman Howell 2nd by Councilwoman Sutherland to approve the following bills:
GENERAL A: #14-41 $ 50,334.87
GENERAL B: #5-6 $ 2,346.14
HIGHWAY: #2-10 $ 50,051.95
SEWER: #4-7 $ 2,376.41.
All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
POLICE DEPT:
Chief Rickard reported:
The burner was replaced. No issues with that anymore. He got the bids back for the car. 2 companies bid on the car: Van Bortel for $28,021.67 and Henderson $27, 752.90. He recommends the Henderson DBA Webster Ford bid. Total cost with everything is $45,666.34, This will replace the last Charger. He requested executive session for a personnel issue.
RESOLUTION TO ACCEPT BID FROM HENDERSON FORD FOR NEW POLICE CAR:
MOTION offered by Councilwoman Sutherland 2nd by Councilman Carey to accept the bid from Henderson Ford D/B/A Webster Ford for $45,666.34. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
SIGN AT FIELD ROAD:
Supervisor Volpe told Chief Rickard that the Field Road sign will be put up in the next couple days.
2016 APPOINTMENT LIST:
Supervisor Volpe spoke re: updated 2016 appointment list. Adam McCarey has been added as a per diem Building Inspector, Code Enforcement officer, Fire-inspector. He does everything for Middletown now and does not need any training.
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Councilwoman Sutherland asked why the appointment per diem? Councilman Howell added that there’s only 1 person in that office and there’s always been 2. Sutherland added you already had somebody so why do we need a 3rd person. Supervisor stated because when there’s no body available we need somebody that is available. Sutherland: why do we need 3? Supervisor: because we had 2 that did nothing and now we’re trying to change that. This is going to be a stepping stone. The budget is already set. We’re not going over the budget. We’re getting 3 for the price of 2. Councilman Cambareri added that this will help with the training line because he is a certified trainer. He can be used for all training.
RESOLUTION TO APPROVE AMENDMENT MADE TO 2016 APPOINTMENT LIST TO ADD ADAM MC CAREY:
MOTION offered by Councilman Carey 2nd by Councilman Howell to appoint Adam McCarey as Building Inspector, Code Enforcement Officer & Fire Inspector. All in favor: Howell, Carey, Volpe, Cambareri; NAY: Sutherland; carried.
NO PUBLIC PARTICIPATION.
RESOLUTION TO ENTER INTO EXECUTIVE SESSION:
MOTION offered by Councilman Howell 2nd by Councilman Carey to enter into executive session at 8:20pm to discuss police personnel issue and highway personnel issue. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
RESOLUTION TO RECONVENE REGULAR MEETING:
MOTION offered by Councilman Cambareri 2nd by Councilman Carey to reconvene regular meeting at 8:51pm. NO ACTION WAS TAKEN AT THIS EXECUTIVE SESSION. All in favor: Howell, Carey, Volpe, Sutherland, Cambareri; carried.
TOWN BOARD COMMENTS:
Councilman Carey reported: he went to training in Albany for 3 days. It was interesting.
Supervisor Volpe reported re: senior center upgrades: do over the cabinets, tile in kitchen and bathrooms, an arched area between office and supply room, new appliances (approx.. cost $2,300.00), total cost for kitchen without appliances $6,300.00, island counter and pass through counter, 2 pantries with locks; Dean would like to start next week on some of the kitchen work. Councilman Carey spoke re: Pinewood Derby on 1-29-16; are there any restrictions? Dean: shouldn’t be an issue. He will meet with Diane re: book shelfs.
RESOLUTION TO ADJOURN:
MOTION offered by Councilman Howell 2nd by Councilman Carey to adjourn the meeting at 9:00pm. All in favor: Howell, Ketcham, Volpe, Sutherland, Cambareri; carried.
The next meeting is scheduled for Monday, February 1, 2016 at 7:30pm.
Respectfully submitted,
Kathleen A. Myers
Town Clerk, RMC
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TOWN OF MOUNT HOPE
2016 APPOINTMENT LIST
DEPUTY SUPERVISOR – Dominick Cambareri
COURT CLERKS – Lisa Bacigalupo, Francine Heppes
ACCOUNTANT – Kelli Walsh
BOOKKEEPER – Angela Cangialosi
ASSESSMENT REVIEW BOARD CLERK – Laura Sedita
DEPUTY TOWN CLERK –
REGISTRAR OF VITAL STATISTICS – Kathleen Myers
DEPUTY REGISTRAR OF VITAL STATISTICS –
TOWN ATTORNEY – David Bavoso (Bavoso & Plotsky)
BOND ATTORNEY – Orrick, Herrington & Sutcliffe, LLP (Doug Goodfriend)
SPECIAL PROSECUTOR (for conflict cases) – Scott Russell, Esq.
TOWN ENGINEER – Clark Patterson & Assoc. Eng. P.C. (Environmental) & KC Engineering & Land Surveying (Town)
POLICE CHIEF – Paul Rickard
EMERGENCY MANAGEMENT COORDINATOR – Paul Rickard
POLICE CLERK – Sherri Clarke
P/T ASST. CLERK – Carol Dolan
DOG CONTROL OFFICER – Thomas Yonskie
DEPUTY HIGHWAY SUPT. – Julie Musial
HIGHWAY CLERK – Amy Hassenmayer
BUILDING INSPECTOR – Albert Dodd, Adam McCarey
CODE ENFORCEMENT OFFICER – Albert Dodd; Julie Musial, Adam McCarey
FIRE INSPECTOR – Albert Dodd ; Julie Musial, Adam McCarey
CLERK – Angela Cangialosi
PLANNING BOARD MEMBER –David Cantor – term to expire 1-2023
PLANNING BOARD CLERK – Linda Franck
ASST. CLERK – Angela Cangialosi
PLANNING BOARD ENGINEER – KC Engineering & Land Surveying
PLANNING BOARD ATTORNEY – Glen Plotsky (Bavoso & Plotsky)
ZONING BOARD ATTORNEY – Glen Plotsky (Bavoso & Plotsky)
HIDDEN VALLEY PLANT OPERATOR – Michael Brock
ASST. PLANT OPERATOR – David Brock
BUDGET OFFICER – Chad Volpe
HISTORIANS – Anita Goldsmith & Nancy Craig
ZONING BOARD OF APPEALS MEMBER – Bob Wheeling (term expires 1-2021)
DESIGNATED BANKS – Hometown Bank of the Hudson Valley, Orange County Trust, First National Bank of Jeffersonville
POSTAGE & UTILITIES PAID PRIOR TO AUDIT
MEETING NIGHTS – 1st AND 3rd Monday Nights unless otherwise approved by Town Board & except as follows: Meetings for Jan. will be 4th & 19th, Feb. will be 1st & 16th, April will be 4th & 25th, July 5th & 18th, Sept. will be 6th & 19th, Nov. will be 10th & 21st and Dec. will be 5th & 29th.
DESIGNATED NEWSPAPER – Times Herald Record
PROCUREMENT POLICY – Reviewed with no changes
INVESTMENT POLICY – Reviewed with no changes
DELEGATE/ASSOC. OF TOWNS MTG. – Delegate –Chad Volpe / (alternate – Dominick Cambareri)
MILEAGE – .54 cents per mile/rate established by the I.R.S. to be examined quarterly
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